Comparison of Collaboration Tools & Software


Subcategories of Collaboration
Logo
4.4 (903 reviews)
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4.2 (1385 reviews)
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4.2 (689 reviews)
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4.1 (464 reviews)
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4.4 (112 reviews)
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4.8 (135 reviews)
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4.5 (87 reviews)
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4.6 (21 reviews)
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5.0 (16 reviews)
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4.8 (12 reviews)
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4.3 (754 reviews)
Logo
4.8 (27 reviews)
Logo
4.7 (44 reviews)
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4.3 (36 reviews)
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4.4 (25 reviews)
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3.6 (19 reviews)
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3.7 (30 reviews)
Logo
4.5 (8 reviews)
Logo
4.5 (473 reviews)
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4.3 (84 reviews)
Logo
4.3 (28 reviews)
Logo
4.1 (95 reviews)
Logo
4.1 (16 reviews)
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4.5 (14 reviews)
Logo
4.6 (261 reviews)
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4.2 (55 reviews)
Logo
4.6 (26 reviews)
Logo
4.6 (118 reviews)
Logo
4.1 (37 reviews)
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4.5 (14 reviews)
Logo
4.6 (86 reviews)
Logo
3.9 (8 reviews)
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3.5 (1 review)
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2.5 (1 review)
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4.8 (118 reviews)
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4.3 (178 reviews)
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4.6 (94 reviews)
Logo
4.6 (67 reviews)
Logo
4.9 (23 reviews)
Logo
4.8 (18 reviews)
Logo
4.6 (26 reviews)
Logo
4.9 (11 reviews)
Logo
4.4 (133 reviews)
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5.0 (1 review)
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5.0 (1 review)
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4.0 (1 review)
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4.0 (1 review)
Logo
4.8 (14 reviews)
Logo
4.6 (4 reviews)
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4.3 (2 reviews)
Logo
3.4 (5 reviews)
Logo
4.0 (1 review)
Logo
4.0 (1 review)
Logo
4.6 (26 reviews)
Logo
4.9 (16 reviews)
Logo
5.0 (1 review)
Logo
5.0 (1 review)
Logo
4.0 (2 reviews)
Logo
5.0 (1 review)
Logo
4.6 (26 reviews)
Logo
3.8 (2 reviews)
Logo
4.4 (25 reviews)
Logo
4.8 (2 reviews)
Logo
4.0 (1 review)
Subcategories of Collaboration
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Market segments
Logo
Calendly
4.6
(94 reviews)
Price: From 0.00 €
Calendly, an online scheduling tool used by 10 million people, syncs with your calendar to simplify booking. Available in free and paid versions, with a 14-day free trial.

Customization

Performance

plus 13 more

Logo
smenso
4.5
(71 reviews)
Price: From 10.00 € / User / month
Smenso is a cloud-based project and work management platform aiding collaboration and updates across teams and locations.
Logo
MeisterTask
4.4
(133 reviews)
Price: From 0.00 €
MeisterTask is a work management software that digitizes Kanban workflows. It provides project management and documentation, workflow automation, time tracking, and integration.

Creation & assignment

Due dates

plus 13 more

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inopla
4.7
(44 reviews)
Price: From 4.95 € / User / month
Inopla is a cloud telephony solution with 200+ features such as virtual ACD, MS Teams integration, and AI VoiceBot. Flexible for businesses; starts at €4.95/month.
Logo
Confluence
4.1
(282 reviews)
Price: From 0.00 €
Confluence is a collaborative work tool for remote use by Atlassian, with integration to over 3000 apps. It offers data protection and a free version for small teams.

Templates

In-content feedback

plus 7 more

Logo
Loom
4.6
(86 reviews)
Price: From 0.00 €
Loom enables quick, personal communication through video messages. Available on multiple platforms, it's used globally for team alignment, sales, marketing, and more.

Screen capture

Video capture

plus 13 more

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PROAD
4.3
(80 reviews)
Price: From 23.00 € / User / month
PROAD is a cloud-based remote work software for central management of tasks, projects and resources. It integrates easily, offers high security, and allows for customization.
Logo
Discord
4.4
(112 reviews)
Price: From 9.99 $ / Month
Discord is a communication system offering voice, video, and text features, mostly targeting gamers. It has themed channels for content sharing and conversations.
Logo
Leapsome
4.5
(87 reviews)
Price: Upon request
Leapsome boosts employee engagement and drives business success via performance management and custom learning.

Feedback

Confidence levels

plus 13 more

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Microsoft SharePoint
4.1
(194 reviews)
Price: From 4.20 € / User / month
Microsoft SharePoint boosts collaboration with file sharing, personalized news and lists, libraries, Microsoft Flow and PowerApps.
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Google Kalender
4.6
(67 reviews)
Price: From 0.00 €
Google Calendar enhances planning with shared calendars, task tracking, and email based event additions. Part of Google Workspace offering both free and premium features.
Logo
Microsoft OneDrive for Business
4.3
(158 reviews)
Price: From 4.20 € / User / month
Microsoft OneDrive for Business allows efficient, real-time collaboration on files, automatically syncs offline changes, and provides secure file sharing.

Simultaneously editing

Device management

plus 13 more

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Mateo
4.8
(75 reviews)
Price: From 79.00 € / Month
Mateo facilitates omnichannel marketing and communication, allowing businesses to manage customer queries from various platforms.
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HUMANSTARSapp
4.8
(44 reviews)
Price: Custom offer
HUMANSTARSapp is a digital communication tool for employees. Features include news center, surveys, calendar, integration with existing systems, and more.
Logo
MURAL
4.3
(84 reviews)
Price: From 0.00 €
MURAL offers visual collaboration for teams with online whiteboards, facilitating quick problem solving and teamwork. Various pricing including a free version is available.
Logo
Todoist
4.5
(58 reviews)
Price: From 0.00 €
Todoist is a tool used by over 25 million people for organizing & planning projects. It allows task recording, setting reminders, due dates, and managing kanban-style projects.

Creation & assignment

Due dates

plus 6 more

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helloHQ
4.3
(85 reviews)
Price: From 30.00 € / User / month
helloHQ is a complete business solution with features for CRM, project management, time recording, invoicing, and more.
Logo
TEAMBOX
4.6
(46 reviews)
Price: Upon request
TEAMBOX offers secure and reliable processes tailored for any agency size with controlling abilities, intuitive communication, documentation, and a scalable mobile app.
Logo
ClickUp
4.1
(95 reviews)
Price: From 0.00 €
ClickUp offers project management with various data view options, automation, and time tracking. It also provides resource planning features and supports external app integrations.

Creation & assignment

Due dates

plus 13 more

Logo
WhatsApp Business
4.6
(54 reviews)
Price: From 0.00 €
WhatsApp Business is a specialized tool for easy client interaction, improving customer service. First 1000 messages are free, extras are charged.

More about Best Collaboration Software & Tools

What are Collaboration Tools?

Basically, any software that contributes to optimizing teamwork or specific projects can be referred to as a collaboration tool. Many specialized solutions focus on improving communication. For example, formal or informal direct messages can be sent, communicated in groups, and/or generally relevant content can be quickly exchanged. Collaboration tools often offer users the opportunity to easily ask questions, receive their tasks, check them, and access shared knowledge and important files. A comprehensive collaboration platform can include a wide variety of features that support appropriate processes. Collaboration software is often used in conjunction with project management tools, task management software, or other business-critical programs. At least when they do not already include such functions. Ideally, through integration with other systems, seamless, maximally efficient workflows are created in project and task completion.

Good collaboration tools bring, among other things, the following features or benefits:

  • They provide functions for chats, discussions, and other internal or external communication.
  • Collaboration tools enable all relevant people to use documents and other content in a straightforward, centralized manner - including version control.
  • They allow individual and team calendars to be managed by department or at the enterprise level.
  • They support users in collaborating on assets, projects, processes, etc., as well as commenting on or exchanging tasks and project details.
  • They offer customized areas and project views for direct internal and external work on these.
  • They can be customized, among other things, by setting access rights to documents, chats, calendars, and project views.

How do collaboration tools work and what key benefits do they bring?

In order to optimize typical work processes in the company or to organize projects more efficiently, the use of a collaboration tool is naturally not necessarily needed. Small teams or generally manageable projects can be managed absolutely advantageously without such software. Nevertheless, even here specific solutions or perhaps individual applications for collaboration can provide additional efficiency advantages. The larger and more diverse the teams or projects become - and if external forces are possibly involved - the value of a specialized collaboration platform becomes more obvious. In fact, with such prerequisites, almost nothing works without appropriate tools. The overview is then lacking, which means that important tasks are processed incorrectly, done twice, or not taken over at all. The collaboration software supports all participants in the precise, correct implementation of individual tasks, meeting deadlines, and many other typical to-dos. For example, file-sharing features and version control ensure that file exchange is always possible in large companies, all those involved always receive up-to-date documents, and no tasks are doubled with them. In addition, collaboration with external partners, which can be easily included in the relevant processes for them via the collaboration tool, can be designed particularly smoothly. The functional possibilities are immense. Almost every aspect of cooperation can actually be supported with a modern collaboration platform or individual tools. By individually aligning a collaboration software with the respective requirements, valuable time and costs can be saved, especially in large companies, which can then be reinvested in other areas of the business. Projects or processes that are particularly quickly processed using the software can also have a significant branding effect on (potential) customers.

What are the typical functions of collaboration software?

  • Communication: Collaboration tools almost always have an instant messaging system and/or other features for easy exchange. These tools can make communication between individuals, but also across larger teams, much more useful - for example, by creating specific groups.
  • File sharing: The ability to share a wide variety of file formats is often integrated into the messaging component of collaboration software. Some solutions can be coupled with a content management system or asset management system for businesses and thus help manage files very efficiently.
  • Asset management: Collaboration software can archive files, projects, or even conversations so that employees can access them at a later date. In addition, appropriate tools sometimes have intuitive search functions and/or filters for such purposes.
  • Document collaboration: With some collaboration tools, users can create documents of various formats and edit them together with others. These documents can be stored either within the collaboration platform or externally in another integrated content/asset management system.
  • Integrations: Collaboration tools generally offer extensive integration options so that users can use their features or data in connection with a content management system, CRM software, or other programs in which related processes play a role.
  • VoIP and Video Conferencing: Some solutions offer VoIP or video conferencing features or can be integrated with providers of such features.
  • Task Management: With task management functions, users can create tasks and organize them by status, priority, department, etc. This can include Kanban boards, Gantt charts, and other workflows.
  • Version Control: Version control ensures that everyone involved is always working with the latest updated version of a file. In addition, users can, if necessary, go back and view previous drafts. The collaboration software effectively helps its users track edits and changes and keep an eye on the overall development of a task or project.
  • Calendar: Collaboration software often offers individual and team calendars that automatically synchronize with the tasks or projects created in the application. Calendars can also be transferred to external email solutions and project management systems, task management software, etc.

What types of collaboration software are there?

In fact, there is a large number of differently oriented collaboration tools. The offers differ enormously in their range of functions and also their prices. The selection ranges from quite costly enterprise solutions or collaboration platforms, which aim to support many areas, to completely free open-source systems with specialized application areas. In between, numerous programs line up that can be used free of charge in their basic versions, but with an extended range of functions - which is often needed - they are chargeable. In addition, there are collaboration tools available as local, self-hosted solutions and those that are organized in the cloud by providers as online applications (SaaS). The former have a clear advantage in terms of (data) security. However, they can often only be efficiently managed by larger companies. SaaS options are very comfortable to use even in the smallest of companies. No servers or specialists are required for setup and maintenance here.

What should one pay particular attention to when choosing a collaboration tool?

Searching for a suitable collaboration tool often turns out to be much more difficult than initially expected. This is mainly due to the fact that there are enormous differences in the range of functions of the individual solutions. Therefore, at the very basis, it should first be determined which processes the collaboration software should ultimately support to what extent. Those interested should ask themselves the following questions in particular.

What is the collaboration software needed for? This question is best answered methodically. The easiest way is to create a list on which all requirements are listed and prioritized. For example, there are collaboration tools on the market specifically for creative teams that include virtual whiteboards and interactive idea mapping functions. Others, on the other hand, primarily focus on users who need structured, automated workflows to manage complex tasks. Some tools are very suitable for customer-oriented work environments, which are needed, for example, when dealing closely with ultimate buyers or also with external partners. As soon as many different people with different status in the company handle the software, it is also important to ensure that the collaboration tool has permission levels for the release of individual features, files, etc. The indications mentioned here and other possible points of reference should be weighed very precisely. If important features are missing or, on the other hand, far too many tools that are not needed are on board, this can strongly counteract process optimization.

How large is the team to be supported? Once it has been established which direction or which functions are needed, those interested should highlight how many people will be using the collaboration tool – and also where they are located? Again, there are solutions for all possible requirements. Just because a team has only fewer employees, for example, does not mean at all that a collaboration software makes no sense. Even the smallest departments, which may be decentralized, can benefit greatly from a collaboration tool. Many providers indicate for which team sizes their solutions are ideally suitable. If this value and the functions provided fit, the optimal software moves a big step closer.

Does the application fit established workflows and the general technical infrastructure? Only in relatively rare cases does the introduction of a collaboration tool reset everything. Most of the time, there are already established, purposeful workflows and a certain technical infrastructure that are only supposed to be further optimized by such software. Then, of course, it is important that the new system can harmonize perfectly with the corresponding processes. Many collaboration systems are designed to do exactly this, but not all of them are optimally compatible with everything.

How is the setup, usage, and maintenance designed? Can the collaboration tool of choice be efficiently implemented (by oneself)? Does the application provide enough technical support (and will this possibly be needed more intensively)? Can users work intuitively with the solution or are training courses necessary/appropriate? Can the system be maintained in the long run or does it need external support for this or any other point? In addition to the basic exploration of costs and the benefits for which they are received, these questions usually stand quite far at the end of the considerations for or against a collaboration tool.

Collaboration Content