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poool

4.7 (90 reviews)

Verified profile

What is Poool?

Poool is the cloud-based ERP solution that empowers agencies and knowledge-based service providers to streamline their operations and boost efficiency.

Since 2014, Poool has been streamlining the daily workflows of knowledge workers. With Poool, you can manage all your business processes in a single solution. Poool's functionality intelligently adapts to your company's size and requirements. A modern, uncluttered user interface supports you in handling your daily tasks and allows you to focus on your client projects. Our support team is available to you free of charge, regardless of your Poool version.

What functions are integrated into Poool?

Working hours and project time recording
Accounting (incl. automatic document recognition & banking API)
Employee management
Customer and supplier management (CRM)
Resource planning
Ticket and task systems
Project Management
Evaluation of all project and annual plans
DATEV / BMD interface
Travel expense accounting
Workflow and approval management
and much more!

How and for whom does Poool work?

Poool is a cloud-based ERP software. This means that Poool cannot be installed stationary. An internet connection must be given for use. Poool has been developed with a focus on agencies, consulting companies, and other knowledge service providers.

Is Poool GDPR-compliant and safe?

Yes! Poool hosts company data on German servers. The backup servers are also within the EU. Poool works without third parties and programs all functions itself. From Tyrol, for Europe and the world.

This is how users rate the product

Ease of use

Agency

Average: 9

9.2

Meets requirements

Agency

Average: 9.1

9.8

Customer Support

Agency

Average: 9.4

8.8

Ease of setup

Agency

Average: 8.9

Global features

Setup & support

Cloud

On-premise

24/7 support

German-speaking support

Data Privacy

Server location DE

Server location EU

Only EU companies affiliated

EU standard contract

Versions

Free version

Free trial

Screenshots & Videos

poool Pricing

Pricing details

Last edited: December 2025

Core
Free
License: Free, +27 € User / Monat
Customizable user dashboards
Project time tracking with stopwatch
Leadmanagement
Supplier management
Partner management
Individual contact lists
Quarterly reports
Project overview
Project controlling
Quote calculation incl. mail integration
Accounting incl. mail integration
Customer relationship management (CRM)
Intelligent template system
Individual rate cards
Accounting assistent
Easy retainer billing
ZUGFeRD and X-invoices
QR-invoices incl. Switzerland
Recurring invoice automation
DATEV/BMD integration
SEPA integration
Flexible tagging system
Add-On: Automatic invoice recognition
Add-On: Banking integration
Add-On: Poool REST-API
Teams
€129.00/ License / month
License: 129€, +27 € User / Monat
Everything from Core
Dunning process
Banking integration
Resource planning
Customized document templates
Financial budgeting and forecasting
Order management
Time track management
Cost management
Liquidity reporting
Project reporting incl. calculation of contribution margins
Material tracking
Fully integrated calendar
HR management
Digital absence request
Service profile
Working time recording incl. flexitime
Role-based access management
Home office overview
Add-On: Automatic invoice recognition
Add-On: Travel expense management
Add-On: Poool REST-API
Pro
€349.00/ License / month
License: 349€, +27 € User / Month
Everything from Teams
Poool REST-API
Documentation of performance reviews
Workflow and approval management
Travel expense management
Purchasing process
Personio integration
Inventory management
Supplier reporting
Ticket- and task management
Budget reporting
Customer reporting
Multi-currency support
Target assessment
Staffing Toool
Cost center reporting
Microsoft Single Sign-On
Gantt chart planning
Access for freelancers
Automatic invoice recognition
Global
Upon request
ab 100 user
Alles aus Pro
Poool Prism Features:
1. Normalized Data API
2. Transfer historic corporate data
3. Combined reporting of historic and newly generated data
4. Reporting with all standard BI-Tools
5. Regular webinar trainings
6. Exclusive Data-Insights
7. Access to prepared reporting templates
Custom service level agreement (SLA)
IFRS accounting (PoC & PRAP)
Dedicated support team
Poool Angels Service
Custom branding
Dezidierte Server-Infrastruktur (AddOn)

Core

Free

License: Free, +27 € User / Monat

Customizable user dashboards

Project time tracking with stopwatch

Leadmanagement

Supplier management

Partner management

Individual contact lists

Quarterly reports

Project overview

Project controlling

Quote calculation incl. mail integration

Accounting incl. mail integration

Customer relationship management (CRM)

Intelligent template system

Individual rate cards

Accounting assistent

Easy retainer billing

ZUGFeRD and X-invoices

QR-invoices incl. Switzerland

Recurring invoice automation

DATEV/BMD integration

SEPA integration

Flexible tagging system

Add-On: Automatic invoice recognition

Add-On: Banking integration

Add-On: Poool REST-API

Teams

€129.00/ License / month

License: 129€, +27 € User / Monat

Everything from Core

Dunning process

Banking integration

Resource planning

Customized document templates

Financial budgeting and forecasting

Order management

Time track management

Cost management

Liquidity reporting

Project reporting incl. calculation of contribution margins

Material tracking

Fully integrated calendar

HR management

Digital absence request

Service profile

Working time recording incl. flexitime

Role-based access management

Home office overview

Add-On: Automatic invoice recognition

Add-On: Travel expense management

Add-On: Poool REST-API

Pro

€349.00/ License / month

License: 349€, +27 € User / Month

Everything from Teams

Poool REST-API

Documentation of performance reviews

Workflow and approval management

Travel expense management

Purchasing process

Personio integration

Inventory management

Supplier reporting

Ticket- and task management

Budget reporting

Customer reporting

Multi-currency support

Target assessment

Staffing Toool

Cost center reporting

Microsoft Single Sign-On

Gantt chart planning

Access for freelancers

Automatic invoice recognition

Global

Upon request

ab 100 user

Alles aus Pro

Poool Prism Features:

1. Normalized Data API

2. Transfer historic corporate data

3. Combined reporting of historic and newly generated data

4. Reporting with all standard BI-Tools

5. Regular webinar trainings

6. Exclusive Data-Insights

7. Access to prepared reporting templates

Custom service level agreement (SLA)

IFRS accounting (PoC & PRAP)

Dedicated support team

Poool Angels Service

Custom branding

Dezidierte Server-Infrastruktur (AddOn)

Free trial version (14 days)

Hier findest du die Preise auf der Seite des Anbieters

poool Downloads

poool-funktionsliste.pdf2.5 MB Download
poool-funktionsliste

poool Reviews (90)

AI-generated summary

What users say about poool

Based on 90 reviews

Poool is praised for streamlining agency workflows by integrating project management, time tracking, and invoicing into one platform. Many users appreciate its clear structure and user-friendly interface, while the responsive and helpful support team is also frequently highlighted. Some find certain functions complex or not fully intuitive, and there are requests for more customization options. Overall, Poool helps agencies centralize data, improve efficiency, and gain better insights into project profitability, despite some minor usability concerns and feature limitations.

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