AI Features of Project Management Tools: How They Simplify Your Workflow

1. What does AI mean for project management tools?
2. Project management tools and their AI features
3. The biggest advantage of AI features in project management tools lies in their ability to save time, automate processes, make better decisions, and thus generally increase efficiency. They enable you to achieve goals faster, improve collaboration within your team, and more precisely monitor projects. In short: AI features revolutionize the way companies manage projects and contribute significantly to their success.

Project management and AI unite? Sounds like a game changer! Even though the two components may seem like two different worlds at first glance, their fusion opens a new chapter in the way we manage projects. AI features in project management tools revolutionize efficiency and precision, by automating recurring tasks and enabling informed decisions. Especially when large teams take up and projects become more complex, one thing becomes indispensable: A functioning workflow. It brings order to chaos and is the key to success for any company.

By the latest with the launch of ChatGPT at the end of 2022, artificial intelligence has occupied many people and companies. The helpful chatbot and the AI debate quickly showed us: Those who don't join in now will find it hard later. Many software providers have followed this advice and expanded their products with practical AI features or integrations – and in some cases long before ChatGPT became a household name. The coolest AI features of tools we introduce you to in our series of articles.

Let's keep your projects on track: In this article, we show you how practical AI features in project management tools can save you a lot of time and take your projects to a new level.

What does AI mean for project management tools?

Project management tools are software applications or platforms that help you facilitate the organization and management of your projects. By now they have become indispensable for many teams. In general, with project management tools you can reach your goals faster and reduce the susceptibility to errors, compared to manual or outdated project management methods. In our software guide about project management tools you can find more information and everything you need to know about these helpful aids.

In many companies, time is becoming an ever scarcer resource. Here, AI features in project management tools prove to be a valuable tool for keeping projects on track. They are not just an addition, but an essential part of modern project management strategies and should be considered by companies that want to increase their competitiveness and maximize their efficiency.

The following examples of AI features in project management tools such as poool, Quantive and Hive show, how diverse and useful AI can be in this field. From automatic document recognition to predicting company performance to generating content: AI features offer a wide range of applications that can significantly simplify and optimize the work of project managers and teams.

Anzeige

Alles, was du für Deine Kundenprojekte brauchst

• ▶️ Umfassendes Projektmanagement
• ▶️ Einfache Zusammenarbeit mit Externen
• ▶️ Kommunikation über alle Kanäle
• ▶️ ISO zertifiziert & 100 % DSGVO-konform

Jetzt kostenlos testen!

 

Project management tools and their AI features

poool

What is poool?

poool is a cloud-based agency software, specially developed for agencies, engineering offices and design studios. This software provides you with a comprehensive solution for managing and organizing your projects and operational processes. With poool, you can keep an eye on your employees' working hours, simplify your accounting via DATEV integration as well as interfaces to banking, SEPA and Personio, and manage employee information. Customer and supplier management also helps you maintain an overview of your business partners. With poool, you can not only plan your projects, but also effectively implement and subsequently evaluate them.

What AI features does poool have?

Having tiresome tasks taken over by a machine? You can do that with the AI features of poool. The software company has developed a solution to integrate automatic document recognition seamlessly into the poool agency software. The poool BILLbox consists of two main components: The first component allows for the automatic recognition of documents, while the second component links the poool inbox with your email address.

Here's how it works:

Using drag and drop, you can upload an invoice to the system. Afterwards, the document is processed and listed in your inbox. It is then automatically scanned and dismantled and is ready for takeover in a short time. The fields surrounded by green have been automatically recognized. Red fields, as can be seen in the picture, indicate that certain information is still missing. Mandatory fields are marked in red and need to be filled in to complete the processing. Even though you sometimes need to give the red-bordered fields a helping hand, the AI saves you a lot of manual effort.

The mentioned second component simplifies the workflow even further: If you pass on your billing address stored at poool to your customers as the invoice contact, all invoices automatically end up in your inbox, so you won't even need the drag-and-drop step.

Quantive

What is Quantive?

With Quantive handling OKRs becomes a piece of cake! You can easily determine how many objectives and key results are allowed per user, so there are no endless discussions about it in the company. But that's not all: Quantive also gives you the opportunity to import data from a whole range of tools and to keep your key results automatically up to date. From Twitter over to Zendesk SellSalesforce, , LinkedIn, Facebook, Mailchimp and Pipedrive – Quantive connects them all. And if you want to go a step further: Quantive allows you to use data via an API in other systems – even in your ERP system. With the OKR dashboard and the various insight boards, every team can keep track of all data and KPIs.Google AnalyticsWhat AI features does Quantive have?

Quantive also continuously extends its software and wants to offer companies even more successful strategy implementation with the AI-based features:

Better insights with Quantive Singularity:

• Quantive Singularity   uses domain-specific machine learning to predict your company's performance, anticipate successes and correct failures. You receive insights, forecasts and information for optimal transparency in your company. Intelligent support during the first implementation of the OKR methodology:

• Often the challenge lies in deriving goals that are in line with the company strategy or higher-level goals. Thanks to the integrated AI features of Quantive, you receive recommendations for refining your goals or identifying new and complementary key results. In addition, you have the opportunity to coordinate to-dos in order to get off to a quick start.Identification of measures required for goal achievement:

• This function ensures clarity and coordination within and between teams. Sometimes, necessary measures are overlooked or forgotten. Quantive offers you a solution for this problem. The tool identifies necessary measures and prioritizes them to ensure that all employees are on the road to success from the beginning. In addition, AI-supported analyses help you understand the extent of the risks of certain goals. Hive

What is Hive?

The project management tool

is the Hivecentral meeting place for your team and your projects. In Hive, you can bring together all your team's tasks, projects and campaigns. Also, the tool gives you the opportunity to track and manage important initiatives with complete transparency for all your employees. With Hive, you remain constantly up to date and the Gantt charts help you visualize and understand workflows.
What AI features does Hive have?

HiveMind

takes care of the first pass, whether it's an agenda, startup business plan, or blog post: The AI in Hive assists you in creating diverse content, saving you a lot of time that you can invest in other tasks: Article overview:

• You give HiveMind a topic, an idea, and a tone and it sketches out an article.  Blog post:

• One sentence is enough for HiveMind to create a complete blog post.  Content overview:

• Need a starting point for your writing project? HiveMind gets you started and provides you with a suggestion for your topic. Newsletter:

• Create a newsletter copy for your product emails. Instructions:

• You're not so good at explaining or want to save time? The tool writes you instructions on individual topics. Press release:

• You have brought a new product to the market and need an outstanding press release? HiveMind creates a format / an outline for your individual announcement. Meta description:

• This functionis particularly suitable for SEO specialists who work together on blog posts.  Online ad:

• HiveMind writes ad texts for your brand.Job description:

• Recruiting usually takes a lot of time. HiveMind also takes the first step here if you ask the tool to write a job description.Conclusion

The biggest advantage of AI features in project management tools lies in their ability to save time, automate processes, make better decisions, and thus generally increase efficiency. They enable you to achieve goals faster, improve collaboration within your team, and more precisely monitor projects. In short: AI features revolutionize the way companies manage projects and contribute significantly to their success.

Do you want to know how artificial intelligence can support you in your other to-dos? In our series of articles on

AI features of tools, we introduce you to the most helpful AI features for a variety of areas. stellen wir dir die hilfreichsten KI-Features für die unterschiedlichsten Bereiche vor.