These are the 7 best project management tools for your company

Finding the right project management tool for your needs and budget is not easy. But don't worry: you've come to the right place! Because we'll introduce you to the seven best (and top-rated) project management tools and explain what you should look out for when choosing project management software.

What is project management?

Project management describes the planning or definition, implementation and control as well as the completion of a project and the associated management services. The aim of project management is to carry out a project as efficiently, cost-effectively and on time as possible with the best possible result. In larger companies, there are dedicated project managers who are assigned to individual or multiple projects. In smaller companies, the team leaders or employees are usually responsible for project management themselves.

What is the difference between traditional project management and agile project management?

While the scope of the project is firmly defined in classic project management and the effort and time are adjusted to achieve this (plan-driven), agile project management reverses this interaction. In agile project management, the effort and time are fixed and the scope is adjusted if the requirements of the project change. The aim of agile project management is to achieve the highest business value for all stakeholders (business value-driven).

Why do you need a project management tool?

In principle, project management is also possible without project management software. You can visualize tasks, responsibilities and project goals using pinboards, flipcharts and sticky notes, for example. However, the more complex and larger your project becomes, the more tedious this becomes. And as soon as project stakeholders are not in the same place, project management becomes impossible without a software solution.

Advantages of project management software

Project management software offers even more advantages:

• Central organization and control of one or more projects running in parallel
• Improved collaboration and communication between teams and employees thanks to practical communication tools.
• Cooperation possible despite different locations of team members and stakeholders
• Real-time monitoring of the most important project key performance indicators (KPIs)
• Access to project content from any desktop and mobile device
• Time savings during the implementation of projects, especially for recurring tasks such as project controlling
• Establishment of standardized processes during project implementation
• Greater work efficiency and the associated faster achievement of project goals
• Reduced susceptibility to errors compared to other project management methods

Which project management software is right for you depends largely on which features and functions you need. But your budget also plays a role in choosing a suitable project management tool. It is therefore important to compare the large number of providers of project management solutions.

Experts help you choose the right tool

Our expert for project management tools, Christian Lortz, gives you helpful tips for selecting a project management tool in the OMR Reviews Briefing: "As with almost any software, the first question when choosing a project management solution is: What do we actually need and what do we expect from a tool? The choice should fall on a tool that takes into account how complex the project is, whether it is being handled within a team or cross-functionally and whether it is a one-off project such as a campaign or rather a product that may be maintained for years."

If you would like to get more tips from him, you can download the OMR project management briefing for free.

These are the top 7 project management software on OMR Reviews

These are the seven most popular project management software tools, based on verified reviews and experiences from the OMR community:

• Notion

• Asana

• Trello

• monday.com

• awork

• Stackfield

• Jira

We will now explain what characterizes the individual project management tools and what their best features and functions are.

1. Notion project management tool

Notion on OMR Reviews

The Notion project management tool

Notion functions

• Tasks can be created and assigned. It is also possible to create to-do lists and prioritize tasks
• Notion is a cloud-based software that you can use both in the browser and as a desktop or mobile app
• Drag-and-drop columns and rows for quick customization
• Notion is an extremely versatile tool that combines the functions of Microsoft Word, Excel and OneNote in one.
• In addition to word processing, the software also offers a fully-fledged calendar and the Kanban boards familiar from Trello.
• Notion makes it possible to create databases
• Data is fully encrypted during transmission

Notion costs

Notion paid versions

The Notion project management tool is available in Free, Personal Pro, Team and Enterprise versions. Notion Personal Pro offers unlimited file uploads and a 30-day version history. The Team version of the project management software is suitable for working together with the entire team in one place. It offers a collaborative workspace as well as sharing permissions and management tools. The Enterprise version of Notion also offers unlimited version history, custom contracts, SAML SSO and user provisioning via SCIM. The price for the Enterprise version of Notion is available on request.

You can find more information about Notion's pricing and user reviews with price reference on OMR Reviews.

Use Notion free of charge

Notion Free is permanently free and suitable for you and your team of up to 5 people if you want to get started with your project and task management.

Notion Alternative

On OMR Reviews you will find an overview of Notion alternatives and can choose the right project management tool for you with the help of verified ratings and testimonials.

2. Asana project management program

Asana on OMR Reviews

Asana's work and project management solution supports a variety of workflows including project management, workflow management and agile management. Asana can be used company-wide and offers templates for areas such as marketing, sales, design, product, IT, human resources, etc. With the project management tool, you can plan every step of a project and collect all the important details and information in one place.

Asana supports both small and large projects and project teams. Asana can also be used to record and manage work requests, which should help you to establish standard processes and optimize work requests. In addition, Asana offers you a helpful project calendar with which you can always keep an eye on the schedule and make quick adjustments.

Asana functions

• Simple and easy to learn user interface
• More than 50 templates for quickly creating workflows in areas such as marketing, operations, design, IT, etc.
• Different project views for different working styles such as lists for creating and assigning tasks, timelines or Gantt charts for creating plans and monitoring tasks over time and Kanban boards to divide tasks into different work phases and identify bottlenecks
• Drag-and-drop columns and rows for quick adjustments
• Quick automation of routine tasks using easy-to-define rules
• Practical project overview to share goals, important resources and other elements
• Create forms to submit work requests, for example
• Mobile app available
• Asana offers integrations to over 100 different tools such as Tableau, Microsoft Power BI, Slack, Zoom, Zapier, Salesforce CRM and many more
• Customer support as well as digital learning resources and manuals for Asana
• SaaS software in the cloud

Asana costs

Asana paid versions

Asana's project management software is available in four versions: Basic, Premium, Business and Enterprise. The Basic version of Asana is free of charge; all other versions are subject to a charge. The Premium version of Asana costs 10.99 euros per user per month and is billed annually. It offers more advanced functions compared to the Basic version and is therefore suitable for you and your team if you want to manage your projects even more professionally. The price of Asana Business is 24.99 Euros per user per month, billed annually. You should choose this version if you and your team need to manage several projects and plans at the same time. For the Enterprise version of the project management tool, you need to enquire about the price. It is for companies that have special requirements for the security and control of the tool and need support from Asana.

You can find more information on Asana prices and user reviews with price references on OMR Reviews.

Use Asana for free

You can use the basic version of Asana permanently free of charge. It is suitable for individuals and teams of up to 15 people who are just starting out with project management and offers limited functions compared to the other versions. You can test Asana's Premium and Business Plan for free. Asana also offers a discount for non-profit organizations.

Asana alternative

On OMR Reviews you will find an overview of Asana alternatives and can choose the right project management tool for you with the help of verified ratings and testimonials.

3. Trello project management tool

Trello on OMR Reviews

The Trello project management tool is used in companies for task and project management. It is designed to help both teams and individuals to increase productivity. In Trello, you can organize and manage projects and tasks on boards using lists and cards. You can add checklists, links, due dates and many other helpful functions to cards. You also have the option of automating your board without using code.

Trello functions

• Hundreds of templates can be used for different workflows, from managing meetings and projects to events and goals
• Intuitive and easy-to-understand user interface makes it easy to get started
• A variety of views in addition to Trello boards such as timelines and Gantt charts for project planning, calendars for scheduling, table views for an overview at all levels and dashboards for evaluating board statistics between different projects and project levels
• Drag-and-drop columns and rows for quick customization
• Trello cards to organize your tasks and manage, track and share each part of your task with teammates using checklists, due dates, attachments, conversations, reminders, comments, responsibilities, etc.
• Mobile, tablet and desktop app
• Automate tasks using common language with the "Butler" robot
• Customer support between 9 am and 5 pm (ET), blog with many helpful articles about Trello and Trello webinars
• Trello offers integrations to countless tools such as Confluence, Slack, Dropbox, Google Drive and Evernote
• Cloud-based SaaS software

Trello costs

Trello paid versions

The Trello project management tool is available in Free, Business Class and Enterprise versions. Trello Business Class is just right for you and your team if you want to manage several projects at the same time and visualize tasks in different ways. The Business Class version of the project management software is suitable for teams of up to 100 members and costs 10 dollars per user per month with annual payment. Trello's Enterprise solution is designed for companies with more than 100 employees and enables cross-team collaboration and improves control, support, security and support across the organization. The price for the Enterprise version of Trello is available on request.

You can find more information about Trello pricing and user reviews with price reference on OMR Reviews.

Use Trello for free

Trello Free is permanently free and suitable for you and your team if you want to get started with your project and task management.

Trello Alternative

On OMR Reviews you can find an overview of Trello alternatives and choose the right project management tool for you with the help of verified ratings and testimonials.

4. monday.com project management tool

monday.com on OMR Reviews

monday.com

You can also use monday.com to map project requests and approvals, which should ensure smooth project processes. In addition, the project management software offers an intuitive work calendar, which should enable particularly productive collaboration within your team.

monday.com functions

• Simple and intuitive operation, which allows you to get started quickly
• More than 200 different templates and more than 30 customizable column types to quickly create workflows
• Drag-and-drop columns and rows for quick customization
• Practical functions such as creating status elements that reflect the progress of the project, adding files or linking boards to each other
• Real-time updates for groups, elements and sub-elements so that all team members are up to date
• Eight different data visualization types including Kanban, calendar, timeline, Gantt chart, maps, forms and workspaces
• Export and share data as images
• Quick automation of routine tasks
• Functions such as notifications, assigning responsible persons and status updates, the advanced search function, the feedback function and the searchable history facilitate project-based work
• Mobile app and offline mode (coming soon)
• monday.com offers integrations to over 40 different tools such as Microsoft Teams, Slack, Zoom, Zapier, Salesforce, Shopify, WooCommerce and Mailchimp
• 24/7 customer support with a response time of less than 60 minutes and many articles and tutorials in the knowledge base as well as webinars
• Extensive app marketplace
• SaaS software in the cloud

monday.com costs

monday.com paid versions

monday.com is available in four different versions: Basic, Standard, Pro and Enterprise. Additional features are added with each higher version. The Basic version of monday.com is suitable for you if your team is just starting to organize work in one place and starts at 24 euros for three users per month with annual payment. Each additional user costs an extra 8 euros per month. The price for the standard version of the project management software is 30 euros for three users per month.

You should choose this package if your team wants to present its work and projects in different ways and collaborate with external partners. It costs 10 euros per user per month. monday.com Pro is right for you if your team wants to manage complex workflows with more automations and integrations. The Pro version starts at 48 euros for three users per month with annual billing. The price for the Enterprise version of monday.com is available on request. The Enterprise version of the project management software is suitable for organizations that require special security, control and support.

You can find more information about the prices of monday.com as well as user reviews with price reference on OMR Reviews.

Test monday.com free of charge

You can test the Basic, Standard and Pro versions of monday.com free of charge. However, you have to buy one of the packages, but you can cancel it in good time. Students and non-profit organizations may be eligible to use monday.com for free or at a discount. To check this, the appropriate forms must be filled out on the monday.com website.

monday.com alternative

On OMR Reviews you can find an overview of monday.com alternatives and choose the right project management tool for you based on verified reviews and testimonials.

5. awork project management software

awork on OMR Reviews

awork is a project and work management software that can be used to map a variety of workflows in marketing, product management, human resources, event management and project management. awork offers you the opportunity to plan your projects, keep track of tasks, record times and increase your productivity. To this end, the project management tool includes both tabular and visual project planning, comprehensive functions for task and project planning, clear boards and lists as well as simple time recording and evaluation.

awork functions

• Simple and easy-to-use user interface, which makes it easier for new employees to get started
• Suitable for task management, project management, project automation and time tracking
• Countless templates for areas such as campaign planning, social media plans, creating Facebook ads, trade fair planning and much more
• Create structure with drag-and-drop

• Task management:
  • Organize tasks using lists structured by topics, project sections or priorities or complete them on flexible Kanban boards with files and comments
  • Set up assignees, deadlines and notifications
  • Create cross-project task views using filters to keep track of tasks and give your team an overview
  • Divide tasks into subtasks for an optimal overview and structure
  • Set up recurring tasks
• Project management:
  • Visual project and time planning using milestones and deadlines
  • Sort projects by customer and differentiate between internal team projects
  • Assign roles and rights to team members
  • Create templates for future projects
  • Add external partners as guests
  • Keep an eye on team utilization with the help of team planning
  • Project automation
  • Over 400 automations based on the trigger-and-action principle
  • The autopilot warns you when deadlines are approaching, budgets are almost reached or schedules are outdated
• Time recording:
  • Record tasks and projects by stopwatch, drag-and-drop or from your calendar
  • Simple internal and external evaluations by project, team, customer or activity
  • Excel exports with all times
  • Create invoices from times through the integration of invoicing tools
• awork mobile and tablet app
• Support and detailed documentation on all functions, awork blog and webinars
• awork offers integrationen to Zapier, Slack, Microsoft Teams, sevDesk, Lexoffice and many other applications
• SaaS-software in the Cloud

awork costs

awork paid versions

awork is available in Premium and Enterprise versions. With Premium, you already receive the full range of awork functions, including support. awork Premium costs 10 euros per user per month with annual payment. The Enterprise version, which is suitable for large organizations and comes with individual integration and consulting during implementation, costs 15 euros per user per month with annual payment. It also offers a dedicated team URL, enterprise support, single sign-on (SSO) and payment on account.

You can find more information about the prices of awork as well as user reviews with price reference on OMR Reviews.

Test awork free of charge

You can test awork with full functionality for 14 days free of charge.

awork alternative

On OMR Reviews you will find an overview of the awork alternatives and can choose the right project management tool for you with the help of verified reviews and testimonials.

6. Stackfield project management software

Stackfield on OMR Reviews

Stackfield is an all-in-one collaboration software that combines numerous useful functions. By hosting and storing the data on German servers, Stackfield offers a high level of data protection. The respective functions in and around project management can be individually designed and put together on a clear user interface.

Stackfield functions

• Create and assign tasks with due dates
• Individual and shared to-do lists
• Task prioritization
• Workflow management
• Team chat
• Audio and video calls
• Screen sharing
• Knowledge management and database
• Collaborative work on documents
• Various connection options thanks to flexible API

Stackfield costs

Use Stackfield for a fee

The business version of Stackfield costs €11 per user per month. It includes all basic functions such as team chat, tasks, projects, time tracking, workflows, milestones and calendars. The Premium package (€16 per user per month) includes additional functions such as forwarding emails to Stackfield, a custom theme, video conferencing and group calls, document previews, custom user profiles and advanced security settings such as IP whitelisting, 2FA requirement or advanced password policies.

Enterprise at €24 per month per user offers in-depth features such as an unlimited number of sub-organizations, global export options or compliance confirmation by users.

Test Stackfield for free

Stackfield offers a 14-day trial version of their software.

Stackfield alternatives

You can find an overview of Stackfield alternatives on OMR Reviews. Thanks to verified reviews and real testimonials, you can choose the right project management software for you.

7. Jira project management tool

Jira on OMR Reviews

Jira is a project management tool that was developed specifically for software teams. It supports you and your team in planning, managing and publishing software. For example, you can create user stories, plan sprints and distribute tasks within your team. Jira brings transparency to task tracking, keeps all team members up to date with the latest information and allows you to evaluate and improve your team's performance through reports with real-time data.

Jira features

• Easy to use for quick onboarding of new team members
• Scrum boards for iterative and incremental software development, Kanban boards for a good overview of the next steps and tasks, roadmaps for an overall view of your project and for sharing with stakeholders, and an agile reporting function that provides meaningful real-time information
• Keep track of code and deployment status by inserting information from your favorite version control, build, deployment or feature tagging tool into Jira (view repositories of code, development status and DevOps operations)
• Automation of tasks and processes (also for other Jira products and integrations)
• Drag-and-drop function
• Custom filters with Jira Query Language (JQL), developer tool integrations, customizable workflows, comprehensive programming interfaces for automated processes with Jira's APIs
• Extensive app marketplace with more than 3000 apps
• Support, extensive documentation and a knowledge database
• Mobile app
• Jira offers integrations to all kinds of software for design teams (AdobeXD, InVision, Figma, Gliffy, etc.), IT teams (Opsgenie, Jenkins, Dynatrace, GitHub, etc.), business teams (Trello, Slack, Microsoft Teams, Google Sheets, etc.) and software development teams (Bitbucket Cloud, Optimizely, GitHub, LaunchDarkly, etc.)
• SaaS software in the cloud

Jira costs

Jira paid versions

Jira is available in four versions, with the entry-level version "Free" being free of charge. The standard version of Jira is suitable for growing teams that want to strengthen their collaboration, allows up to 10,000 users and costs an average of $7 per user per month when paid annually. The premium version of the project management tool costs $14 per user per month and is for organizations that need to scale their collaboration and task tracking.

You can find more information about Jira's pricing and user reviews with price references on OMR Reviews.

Use Jira for free

Jira Free is permanently free and suitable for you if you have a small team of up to 10 people who want to plan and track tasks more effectively.

Jira Alternative

On OMR Reviews you will find an overview of Jira alternatives and can choose the right project management tool for you with the help of verified ratings and testimonials.