BCS (Business Coordination Software)

Projektron BCS is a powerful, secure, and versatile software platform for professional project and enterprise management. It combines planning, control, billing, and process management in one system—flexible, open to different methods, and usable across industries. With BCS, organizations maintain an overview of their projects, resources, and finances—and create the basis for sustainable project success. The solution is aimed at project-oriented companies in all industries – from IT service providers and engineering firms to public institutions – and is available both on-premises and in the cloud.

As a German software solution, Projektron BCS meets the highest standards of data protection and information security.

Operation and hosting take place in German, ISO-certified data centers. Customers are free to choose whether they want to use BCS in their own IT infrastructure (on-premises) or as a secure cloud application. Projektron BCS thus combines operational flexibility with “Made in Germany” security.

BCS is designed to be industry-independent and supports a wide variety of organizational forms – from medium-sized companies to large corporations.

Service providers in particular benefit from the integrated ERP functions:

From quotations to project planning, time and performance recording, resource management, customer relationship management (CRM), and billing, BCS supports the entire value creation process in a single system.

Projektron BCS offers a comprehensive set of tools for professional project management:

• Planning with phases, milestones, and dependencies

• Gantt charts, cost and schedule control

• Progress tracking, workflows, and reports

For organizations with multiple projects, powerful multi-project and portfolio management is available. This allows projects to be prioritized, resources to be coordinated centrally, and strategic decisions to be made based on data.

BCS is method-neutral and supports a wide range of process models – from classic standards such as PMI, PRINCE2, Hermes, or IPMA/GPM to Scrum and Kanban to hybrid approaches.

Projects can be set up individually according to method, structure, and control logic. This allows adaptation to existing business processes without having to introduce new tools.

A central element of BCS is resource management.

The capacities and availability of employees, teams, and roles can be planned, analyzed, and controlled across the board.

Functions for skill management, utilization analysis, vacation and absence planning create transparency and help to identify bottlenecks at an early stage. BCS's resource management offers a clear competitive advantage, especially in multi-project environments.

The integrated invoicing module enables a direct link between project and financial processes. Services, expenses, and outlays are automatically included in the invoicing.

A wide variety of billing models (time and material billing, flat rates, partial and collective invoices) are supported, as well as digital invoice formats such as XRechnung and ZUGFeRD or the Swiss QR invoice. Approval workflows and flexible layouts ensure that the entire invoicing process is efficient and audit-proof.

With the integrated BPMN Designer, business processes can be graphically modeled, automated, and executed.

Projektron BCS supports the international BPMN 2.0 standard, which allows processes to be transparently documented and continuously improved. Typical applications include quotation and approval processes, invoice workflows, and internal project processes.

Numerous standard reports, dashboards, and key figures support managers and project leaders in controlling. Whether budget evaluation, forecasting, or earned value analysis – BCS offers a high level of transparency regarding costs, deadlines, services, and risks.

The Projektron BCS app enables time recording, expense booking, and contact management on the go. Thanks to offline functionality, employees can also work without an internet connection and synchronize their data later.

Projektron BCS can be flexibly integrated into existing system landscapes. Available interfaces and connectors include:

DATEV (financial accounting)

• Jira (ticket and task management)
• Microsoft Exchange / Office 365 (calendar and contacts)
• SCIM and SSO providers (user management)
• as well as CSV, XML, and API interfaces to other ERP, CRM, or BI systems. This allows BCS to integrate seamlessly into existing IT structures.