The 9 Best HR Softwares for Medium-Sized Businesses
With these softwares, you professionalize your HR processes in small and medium-sized enterprises.
- What distinguishes HR software for small and medium-sized businesses?
- What are the advantages of using HR software in SMEs?
- What are the best HR software for SMEs?
- These are the 9 best HR software for SMEs:
- 1. clockin
- 2. Sage Payroll
- 3. Personio
- 4. Crewmeister
- 5. Haufe HR Services
- 6. HRWorks
- 7. TimeTac
- 8. Factorial
- 9. kiwiHR
- Conclusion
HR managers have a key position when it comes to corporate success. The main tasks are personnel procurement, -retention, -planning, and personnel deployment to achieve corporate goals. SMEs quickly reach their temporal and financial boundaries. This is exactly where HR software for SMEs comes in. They are supposed to save time and money and create space for company development.
What distinguishes HR software for small and medium-sized businesses?
HR departments in SMEs differ from large corporations in size, responsibilities, resources, and personnel procurement. The difference in size refers to the office space, staff, customers* and products. Fewer employees lead to the fact that Personnel managers have more different tasks than in larger companies. In small companies, one person is often assigned the tasks of an entire HR department: Recruitment, payroll, benefits processing as well as planning and developing company growth.
SMEs have fewer resources. The revenues are lower, less budget is available for HR tasks. HR managers in SMEs therefore have to become creative in order to achieve as much as possible with fewer resources. This is where HR software for medium-sized companies comes into play. The HR software, like the one from d.vinci Bewerbermanagement is aligned with the mentioned tasks and needs of SMEs. Basic functions include Payroll and Attendance management. Other useful functions include Recruitment, performance management and portals for employees*.
Recommended HR Tools & Software Solutions
You can find other recommended HR software providers on our comparison platform OMR Reviews. There we have listed over 500 HR software solutions for small and medium-sized companies, start-ups and large corporations that support you in all areas of human resource management. So take a look and compare the software with the help of authentic and verified user reviews:
- HR Suites
- Payroll accounting
- Recruiting, applicant management & personnel resource planning
- Time recording
What are the advantages of using HR software in SMEs?
- Work processes and procedures are standardized: By digitally mapping the processes, you can see optimization potential and can introduce a standardized approach. Tasks and roles are clearly defined.
- Less paper: HR software also saves your time in addition to paper. Documents are created faster and available at one place. Reports and evaluations can be generated quickly and easily.
- Easily create and manage payroll and expenses: You can easily and safely generate your employees' payroll with HR software. In addition, other costs, such as travel and further education, can be easily integrated into the tool.
- Delegate tasks: Through portals for employees*, you can outsource tasks. Employees* can, for example, submit holiday applications themselves or enter travel expenses.
- Efficient recruitment: Personnel management software can match applicant data with the job profile. This helps you to make a better selection of candidates*.
- Remote work: Thanks to central management of processes, documents, and more, HR software can be used from anywhere.
- Better business decisions: Through data analysis, you can make better decisions. If evaluations, for example, show many overtime hours in certain areas or at the personnel level, you can derive measures from this and implement them.
- Comply with legal regulations: The easiest way to work in compliance with the law is to use HR software. All necessary settings and queries are already included in the tool.
What are the best HR software for SMEs?
Which HR software is the best for you depends on your company size and your development goals. Ask yourself: What do I need now and where do I want to go? Can the HR software grow with me?
To make it easier for you to get started with your search, we present here the best HR software for small and medium-sized businesses on OMR Reviews.
These are the 9 best HR software for SMEs:
clockin
Sage HR
Personio
Crewmeister
Haufe HR Services
HR WORKS
TimeTac
Factorial
KiwiHRAttention: This ranking is based on the status as of 09.10.2024.
1. clockin
With clockin you can record working hours via smartphone, tablet terminal & PC. The administration of absences such as holidays or sickness is also possible with clockin. Clockin offers you these functions, like project and driving time recording as an app. Also included are photo, sketch and note functions for team projects. For quality assurance, you can use functions like the digital project files, checklists and digital signatures in clockin. Via relevant interfaces, you can create corresponding invoices for orders.
clockin Key Features
- Free support and advisory sessions
- Check in, Go & Pause stamping via app
- Time tracking of projects (incl. subprojects)
- lexoffice interface
- Digital project file (incl. customer export)
- Photo, sketch & note function as well as digital signatures
clockin Costs
clockin offers you a free trial for 14 days. After that, you have three different packages to choose from. The costs start here at 3.99 € per month and user. For this, you have functions such as time tracking via app, various calendar functions or setting up an individual look available. More extensive packages then include a lexoffice interface, time tracking of projects (incl. subprojects) and the possibility of digital signatures. The costs here start from 6.99 €. You get the full range of functions from clockin from 9.99 € per month and user.
For more information on the prices of clockin and user reviews with price reference, check out OMR Reviews.
clockin Alternatives
On OMR Reviews you can find an overview of the clockin Alternatives and can decide for the HR software that best fits your company with the help of user experiences and reviews.
2. Sage Payroll
With Sage Lohnabrechnung you can do your payroll accurately and, if necessary, automated, even without prior knowledge. All your necessary documents for legal reporting are created at the touch of a button and sent to the tax office and health insurance companies. You do not need any further installations or paid updates to use Sage Payroll. You can use Sage Payroll for free for 30 days. If you are a new customer at Sage, you also have access to the free new customer service with support for product setup and reporting.
Not enough yet? Then check out the other tools from Sage on the Sage-Overview.
Sage Payroll Features
- Time tracking, absences & paid time off or exemptions
- Additional services management
- Self-service functionalities for employees* (web portal + mobile)
- Management of billable time rates
- Absence & vacation management
- User, role, and access management
- Compensation History
- Mobile User Support
Sage Payroll Costs
Two pricing packages are available from Sage Payroll. The Basic package is perfect for small teams with up to 5 employees*. Included are among other things a free e-mail support, a tax consultant access, DATEV interface and is compatible with Apple, Windows, and Android. The costs start at 6 € per month and employee*. If you want the full range of functions for a larger team, Sage's Payroll Plus is available to you. Here additional functions like a telephone support, a digital personnel file, a holiday and absence planner, or the possibility of time recording are available. The package starts at 7.80 € per month and employee*.
For more information on the prices of Sage Payroll as well as user reviews with price reference, check out OMR Reviews.
Sage Payroll Alternatives
On OMR Reviews you can find an overview of the Sage Payroll Alternatives and can decide for the HR software that best fits your company with the help of user experiences and reviews.
3. Personio
Personio is a personnel software for the HR sector. The tool helps you to eliminate delays and seize more business opportunities through efficient HR processes. With Personio, you can handle all HR core tasks such as personnel administration, recruiting and payroll, and thus have a tool at hand that supports you in all your HR processes across departments. Through automated & seamless integrations, you can also create helpful HR reports for you and your company with Personio.
Personio Key Features
- Time tracking, absences & paid leave or exemptions
- Tracking the application process & workflow building
- Applicant data management and applicant evaluations.
- Modules for salary structures, compliance & additional services management
- The possibility of reporting & dashboards
- Mobile User Support, API Integration & Compensation History
Personio Costs
Personio provides you with two different packages, as well as a free trial version. With Core, you get a central data pool with all personnel information. The all-in-one HR software can be individually adapted to the needs of your company. In addition, Personio allows you to install your applications as an app. You can request individual offers via the Personio website.
More information on the Personio prices and user reviews with price reference can be found on OMR Reviews.
Personio Alternatives
On OMR Reviews you can find an overview of the Personio Alternatives and can decide for the HR software that best suits your company with the help of user experiences and reviews.
4. Crewmeister
With Crewmeister you can, among other things, record the working hours and vacation days of your employees*, digitally manage and see shift plans. Crewmeister is a very individual tool, which you can put together according to your needs with different modules. In addition, you can transmit all your collected data to Excel or DATEV via interface. Crewmeister is aimed at companies with 2 to up to 50 employees* from all sectors. In addition, a personal support is always available.
Crewmeister Key Features
- User, role, and access management.
- Time recording & attendance control.
- Absence & vacation management and self-service functionalities.
- Easy filling in of timesheets, task and project time recording or management of billable time rates.
- User & rights management, internationalization, reporting & dashboards, mobile user support or customization.
Crewmeister Costs
You can use Crewmeister for 14 days free of charge. All functions and modules are included in this version. After the free trial period you can put together the individual modules individually and use them individually as required. The module for time tracking costs you 1.40 € per month and user. You can book the shift planner for 0.92 € and the vacation planner for 0.55 € per month and user. With Crewmeister you have a very individual tool for you and your company.
More information on the prices of Crewmeister as well as user reviews with price reference can be found on OMR Reviews.
Crewmeister Alternatives
On OMR Reviews you can find an overview of the Crewmeister Alternatives and can decide for the HR software that best fits your company with the help of user experiences and reviews.
5. Haufe HR Services
Haufe HR Services offers integrated solutions that help you and your company digitalize administrative HR work. Haufe HR Services is modular, so you can determine exactly where you need support. Haufe HR Services is 100% legally compliant, paperless and you can use the software even without IT knowledge. Haufe also offers you various online seminars on the offerings of the software. You can easily request these via the Haufe HR Services website.
Haufe HR Services Key Features
- With the digital personnel file, you can quickly and easily create a digital personnel file for your employees*. All necessary documents are stored here in one central place.
- The certificate manager includes tested templates and various features. All functions are single sign-on binding, IP filter and include REST interfaces for the integration of master data and job descriptions.
- With the Haufe HR Assistant, HR employee inquiries can be answered quickly, legally compliant and easily. Here, more than preformatted answers are included.
- Haufe Personal Office, which includes functions such as termination checklists, a certificate & warning generator, salary and wage calculator as well as online seminars and e-trainings.
- With Haufe Onboarding, onboarding processes can be digitally depicted, structured and developed for new employees* using web-based solutions for a comprehensive onboarding experience.
Haufe HR Services Costs
Haufe HR Services does not communicate prices. You can request these without obligation via the Haufe HR Services website. A demo version is also available.
For more information on the prices of Haufe HR Services as well as user reviews with price reference, check out OMR Reviews.
Haufe HR Services Alternatives
On OMR Reviews you can find an overview of the Haufe HR Services Alternatives and can decide for the HR software that best fits your company with the help of user experiences and reviews.
6. HRWorks
HR WORKS is an HR software that, according to its own statements, frees HR professionals and employees from stress, unnecessary work, and inefficient workflows. Some of the features the tool offers include personnel management, travel management, and time management. Currently, more than 2,800 companies are said to trust HRworks..
HRworks Key Features
Time Management
- Time Tracking
- Absence Management
- Attendance and Absence Overview
- Vacation Planner
- Employee Self-Service
Personnel Management
- Master Data Management
- Digital Personnel File
- Applicant Management and Job Portal
- Personnel Data API
- Offer, Email, and Document Templates
Travel Expense Accounting
- Digital Receipts
- Current Travel Expense Regulations
- Interfaces to Payroll and Accounting
- Driver's License Check
Payroll & Salary
- DATEV LODAS
- Salary Comparison
- Custom Pay Types
- Online Payroll and Salary Documents
- Simple Exports for Accounting
OMR reviewers particularly appreciate HRworks as a comprehensive and cost-effective HR solution. The user-friendliness and versatile features make the software an ideal choice for many companies.
HRworks Costs
The software can be used in full after a free trial for as little as €9.90 per month per user.
To use HRworks, the software is required, which is available through HRworks' online offering. Experienced HRworks consultants assist with the software setup to make individual adjustments as needed. Additionally, HRworks offers a two-day training course on the software, after which all functions can be mastered..
HRworks Alternativen
On OMR Reviews, you can find an overview of HRworks alternatives and use user experiences and reviews to choose the HR software that best fits your company..
7. TimeTac
TimeTac is a software for medium and large companies, and includes modules for time recording, project time recording and vacation management. The system is usable as a cloud solution on all devices. The software can be flexibly adapted to any requirements of your company. You can combine all modules of TimeTac individually, singly or as you like. All data is stored by TimeTac with ISO 27001-certified hosting service providers in the EU.
TimeTac Key Features
Work Time Tracking
- Time tracking is possible live and retrospectively, as well as the representation of various working time models
- Hourly billing for payroll and recording as well as calculation of overtime
- Legal requirements can be depicted and via export to payroll accounting at DATEV, BMD etc. be sent
Project time tracking
- Includes evaluation and statistic functions
- Personnel resources can be allocated and planned
- Modules for project planning with loads & capacities of employees*, as well as task and project assignments
Vacation Management
- Automatic calculation for vacation entitlement and absence times.
- Absences can be planned, coordinated and requested.
- It is possible to create reports & evaluations
- Options for vacation transfers and vacation expiry
- Also included are holiday calendars for the DACH region
TimeTac Costs
You can use all modules of TimeTac for 30 days free of charge. After the free trial period, you can add individual modules as required. The module for vacation management starts at 2.50 €, for time recording, you start with 4 € and the module for project time recording is available for 8 €. All prices are charged monthly, per employee* with annual payment.
For more information on the prices of TimeTac as well as user reviews with price reference, check out OMR Reviews.
TimeTac Alternatives
On OMR Reviews you will find an overview of the TimeTac Alternatives and you can choose the HR software that best suits your company based on user experiences and reviews.
8. Factorial
With Factorial, companies can fulfill their legal obligation to track attendance by allowing employees to log their working hours and breaks using the digital time clock. This can save your company up to 30 hours of personnel management per month. Factorial also offers the ability to set individual permissions for employees within the system, providing flexibility and ease of use. Additionally, monthly reports can be downloaded, helping to identify time-consuming tasks and projects..
Factorial Key Features
- Absence and Time Tracking
- Preliminary Payroll
- Digital Personnel File
- Applicant Management
- Employee Onboarding and Performance
- Mobile App, through which HR processes such as mandatory time tracking or vacation requests can be easily handled on the go
Factorial Costs
With Factorial, you don't have to dig too deep into your business budget: Factorial is available starting at just €4.75 per employee per month. The most expensive package will cost you €6 per user per month.
Further information on Factorial's pricing, as well as user reviews regarding price, can be found on OMR Reviews..
9. kiwiHR
KiwiHR is an all-in-one HR tool that automates and simplifies daily HR tasks. The company itself says they want to digitalize the HR management of small and medium-sized companies cost-effectively. The focus is on usability and the simplification of personnel administration. kiwiHR has an idea board where customers* can enter their wishes.
kiwiHR Key Features
- Digital personnel file with self-service, personnel documents and employee directory.
- Recording and managing presence and absence.
- Central document and information management of company-relevant information, such as upcoming events and organigram.
- Onboarding with checklists and automated processes.
- Reports on employees, project work times and more.
- Transparent overview of personnel costs with self-service.
OMR reviewer especially likes the intuitive use, even for HR novices, and the clear structure.
kiwiHR Costs
After a 14-day trial period, you can book kiwiHR Starter for 3.50 € or kiwiHR Plus for 6 €. Both prices are charged monthly, per employee, with annual payment.
kiwiHR Alternatives
On OMR Reviews you can find an overview of the kiwiHR Alternatives and can decide for the HR software that best fits your company with the help of user experiences and reviews.
Conclusion
HR software helps you automate standardized routine tasks. This eliminates a lot of paperwork. You can concentrate on further developing employees* and advancing the company. That's why you should introduce suitable HR software as soon as possible to benefit from it.
Diese Autorin ist seit 2019 freiberufliche Texterin und Text-Trainerin und unterstützt Unternehmen dabei, ihren Blog-Content zu optimieren und mehr Reichweite zu generieren. Zuvor war sie als Produktmanagerin im E-Commerce bei Bechtle Logistik & Service GmbH tätig und koordinierte Marketingaktivitäten sowie Produktsupport. Außerdem sammelte sie Erfahrung als Project & Support Coordinator im Bereich Digital Learning bei der Haufe Akademie, wo sie Kundenprojekte im E-Learning betreute.
