Time Tracking for Small Businesses: The 7 Best Time Tracking Tools

1. Why do small businesses have to record working hours?
2. What does the current time recording law 2023 look like?
3. Through which ways is time tracking possible?
4. What features and advantages does a time recording software have for small businesses?
5. The 7 best software for small businesses
6. Conclusion

Why do small businesses have to record working hours?

What does the current time recording law 2023 look like?

Through which ways is time tracking possible?

1. Hourly timesheets:

2. Electronic time tracking:

3. Web-based or mobile applications:

What features and advantages does a time recording software have for small businesses?

• Working hours recording: The software allows automatic and accurate recording of the employees' working hours.
• Holiday planning: Employees can submit their holiday applications in the software. The software helps to coordinate and monitor available holiday days.
• Overtime management: The software automatically captures and monitors overtime.
• Project management: Assigning working hours to individual projects. This allows precise recording of project times and aids in resource planning and monitoring of project progress.
• Report creation: The software generates detailed reports on the recorded working hours and overtime. These reports provide a comprehensive overview of the working time data and can be used for invoicing, payroll accounting, or analysis of work patterns.

• Efficiency increase: Operational efficiency can be improved by reducing manual workflows and increasing the accuracy of time recording. This is also true for payroll accounting.
• Time saving: The automated work time recording saves manual recording.
• Transparency: A clear overview of the employees' working hours helps to identify overtime or absences and take countermeasures.
• Better planning: Work time data can be used to distribute tasks more efficiently and optimize resource planning.
• Legal certainty: A time recording software helps companies comply with legal regulations and standards, especially in the area of working time regulations, and minimize potential legal risks.

The 7 best software for small businesses

1. clockin

clockin on OMR Reviews

• Employee management: digital personnel file, create work schedules for employees.
• Time recording: recording working hours via various channels such as app, browser and time recording terminal.

• Export of time sheets: Export employees' time sheets as Excel or CSV file for payroll accounting.
• Project time recording: Capture the working time according to projects, adding photos, sketches, and notes for project documentation and team communication.
• Analysis: Evaluation of the captured data to recognize trends and patterns.
• Dashboard: Overview for management, in which all information captured with clockin flows together.
• Interfaces: Interfaces for easy invoicing.

2. Crewmeister

Crewmeister on OMR Reviews

• Time recording: Automated time recording via smartphone, tablet or PC, also offline and project time recording with GPS location recording.
• Shift planner: Simplified personnel planning with shift templates for recurring shifts. Employees are automatically informed about the shifts assigned to them. Absences and holidays are also automatically noted in the shift planner.
• Holiday planner: Management of holiday applications and monitoring of remaining leave.
• Payroll accounting: Easily export all data for payroll accounting or subsequent calculation.

3. TimeTac

TimeTac on OMR Reviews

• Management of different working time models: It is possible to define and manage different working time models with target hours, surcharge rates and core times.
• Export to payroll accounting: The recorded data can be downloaded as an Excel, PDF, or CSV file or exported via interfaces/API.
• Live status overview: Real-time overview of employees' presence, including breaks and activities.
• Various evaluation options: Filter and evaluate working hours by employees, departments or tasks.
• Project time recording: Record times specifically for a project and its tasks and generate project reports from them.
• Integration with other systems: Numerous interfaces to other systems such as ERP, CRM, project management and accounting. Through the TimeTac API, any applications can access TimeTac.
• Personnel planning: Plan personnel on a daily, weekly or monthly basis. In the planning view, you can see which employees are available or absent on a certain day.
• Holiday management: Employees can easily submit holiday applications online and supervisors can quickly approve or reject them.
• Substitute rules: With TimeTac, substitute rules can be defined to ensure that work continues smoothly even during the absence of employees.
  

4. Clockify

Clockify on OMR Reviews

• Time recording system: Time can either be recorded by starting and stopping a timer during work or by manually entering the hours. Time recording can be done via the desktop or via an app.
• Work hour table: With the work hour table, users can manage and view their recorded work hours.
• Kiosk mode: With the kiosk mode, a common device can be used for clocking in.
• Calendar integration: The recording of working hours is made even simpler.
• Apps and Integrations: Clockify offers apps for various platforms and over 80 integrations with other tools and software solutions, such as Trello or Asana.
• Dashboard: The dashboard provides an overview of the recorded working hours and allows you to track key figures.
• Reports: Creation of detailed reports about the recorded working hours, which can be used for analysis and billing.

5. Ordio

Ordio on OMR Reviews

• Shift plan: Flexible and intelligent shift plan that involves employees and enables transparent planning for companies of any size and industry.
• Personnel file: Central storage of all important personnel documents in a digital personnel file, easy management of basic data to payroll accounting and online access to personnel information at any time.
• Time recording: With a personal app or a shared terminal tablet app, employees can record their working hours to the minute, either through GPS check-in within a certain area or at a terminal with PIN and photo identity verification.
• Availability: Central management of absences and querying availabilities. Employees submit their absences themselves.
• Document management: Integration of individually needed documents seamlessly into workflows, and automated query cycles ensure that relevant documents are always available.
• Procurement: Employees can order goods from various dealers via the Ordio Supply app.
• Checklists: Easily manage and evaluate tasks and link them directly to shifts.

6. ZEP

ZEP on OMR Reviews

• Time recording: Comprehensive and accurate time recording with integrated break regulations.
• Export: Export and evaluation of data in different file formats such as PDF, Word or OpenOffice.
• Cloud solution: ZEP is a cloud-based solution that works without installation on local devices.
• Mini job time recording: Recording of the working hours of marginally employed employees according to the requirements of the Minimum Wage Act, including legally compliant documentation.
• Project time recording: Project time recording with detailed recording, marking of billable and non-billable times, restriction of booking to certain projects and various customization options.
• Data management: Simple management of employee as well as customer data.
• Project management: Detailed project management and project controlling with various possibilities for creating and exporting reports.
• Travel expenses accounting: Recording and accounting of travel times, additional meal expenses (AME), kilometer allowances and other receipts, including the option to pass on travel expenses.
• Price management: Management of price groups, customer- and project-specific price tables as well as recording of vouchers for external costs in project management.

7. Sawayo

Sawayo on OMR Reviews

• Time recording: Legal time recording, free and flexible adaptation. Employees can easily record their working hours via app, browser, or terminal and archiving is revision-proof.
• Absence management: Efficient absence management due to quick holiday requests, automatic holiday calculation, and transparent approval processes.
• Document management: Easy distribution of documents for signature, status monitoring, and automatic notifications.
• License management: Automated control of licenses, certificates and proof to reduce liability risks and simplify management.
• Compliance notifications: Easy setup and legally secure reporting path for compliance indications.

Conclusion