HR Reporting: How to Optimize Your Human Resources

1. What is HR Reporting?
2. What are the goals of HR Reporting?
3. What is important in HR Reporting?
4. So how do you go about creating a
5. financial advantage

We hear more and more about it, the topic Human Resources, in short HR, is constantly encountered. When successful companies are mentioned, successful employees are usually not far away. To have an overview of the staff and to use the human resources optimally, the so-called HR reporting is recommended. Admittedly sounding a bit like a data kraken and spying, when properly used, it can help your company analyze important organizational key figures such as the number of employees, cases of illness and employee structure.

This article will help you to understand HR reporting better. We explain the benefits, tell you for which company goals HR reporting is suitable and show you what you need to consider when implementing it. In addition, you will receive a small step-by-step guide so that you can start off successfully and apply HR reporting in your company. In addition, we show you a few useful tools and software from our product category HR Management on OMR Reviews that will help you implement your HR reporting and HR management in general in a straightforward and reliable way.

What is HR Reporting?

As hinted at in the first section, HR reporting is used in a company to collect and analyze employee metrics. Often, the HR department in a company is overwhelmed or is running countless individual lists. You probably know this from yourselves, you always write something down here and there, but when someone wants to neatly summarize all the data, they quickly lose track. To prevent such a chaos, it is advisable to capture personnel data with HR tools and software and to have all important data and information in one place, not distributed across different lists.

The data is quite diverse and is mainly based on your company goals. Depending on the direction in which your company should develop or what you generally plan, you can adapt the type of data accordingly. With the reports, you keep an eye on whether your company is on the right track or whether you need to adjust processes. Apart from target-oriented data, such a report also helps you to simply have an overview of the master data of your employees: Who works for you? How old are these people and what competencies do they have?

What are the goals of HR Reporting?

Or in other words: What is it used for?
The benefit of HR reports starts with 'small things' like the age of the staff: especially in large companies, not all data are readily available, while it is very important to know how many employees, for example, will retire in the coming year due to age. Depending on the personnel structure, the loss of just a few employees could trigger avoidable problems and disrupt the smooth flow of your company.

Further advantages of sensibly organized HR reports are things like budget planning or further training. Who among the staff currently has 'gaps' in his or her competence that can be easily closed with a small or large further training? This way, the employee is even better suited for use in your company and also benefits from easily accessible specialist knowledge. But for this to happen, you first need to know who is eligible and whether there is enough budget and time for such action. These data also belong to the key figures of HR reporting.

Just as older employees may leave, there are always anniversaries or promotions in your company. You can also record such noteworthy dates with the help of a report. There is hardly anything more disappointing than a forgotten anniversary and the ensuing lack of appreciation for work performance by the management. You can see, HR reporting helps you organizationally in many different respects. Depending on your company's goal, you can align your reports to give you the data you need for your current concern.

What is important in HR Reporting?

Above all, the quality of the data should be right, so that the validity does not suffer. What does this mean? You should always make sure that the data is error-free and up-to-date. If something changes, you should record it promptly. Nothing is worse than basing a company or personnel strategy on outdated data. This not only hampers your progress, but could also upset the entire personnel management. And we know: the success of a company stands or falls with personnel management.

Then it is important that you are able to analyze the data. The most beautiful data collection is useless if you don't know what to do with it. You or your HR department should therefore be able to apply the insights gained to the company goals, the strategy and the current situation and to give the necessary recommendations for action. It should also be possible to identify and eliminate problems, which emerge from the data. For this, you should always formulate clear goals and strategies, so it is clear where you are headed and where adjustments may be needed.If you now clap your hands over your head and wonder what kind of chunk of work you have bitten off, don't worry. In the following sections, you will receive a step-by-step guide

and helpful tools/software, which will support you in all this 'reporting stuff' and save you work. You are not on your own and nobody expects you to completely turn your personnel management upside down overnight. However, you should be aware that sensitive data (such as personnel data) needs to be handled properly and organized. This prevents a lot of trouble.Step by step to your HR reportingIncluding tools/software to help you

So how do you go about creating a

HR Report

? First, you should be clear about...What are your requirements for the report? Do you just want order in the data jungle or do you want to revise your personnel management? Are there old data sets that need to be adjusted and updated? Do you need to compile and sort countless different Excel lists and documents?

• What company goals or strategies do you want to support/optimize by reporting? Is further training important to you? Do you want to divide the company budget according to department for this? Or do you have projects in the pipeline and need an overview of your 'personnel fleet' and the competencies of the staff?
• Once you have clarified these basic things, you can deal with the tools and software and see what fits your needs. There are all-encompassing tools that will handle everything for you from recruiting

to payroll, or those that have more of a organizational focus. These are more concerned with things like time recording, onboarding employees, and digital personnel files and are therefore particularly suitable for relieving your employees and ultimately yourselves. Not all of them also offer the ability to automatically generate reports.We would like to introduce you to some suitable software for the individual focuses that we have compared at OMR Reviews. You will get an insight into two solutions, more interesting aids can of course be found on the website under the category HR Management Software

.All-in-one tools for your perfected HR reportingLet's start with the

all-encompassing software

, that accompanies and relieves you from start to finish in your data chaos.PersonioPersonio on OMR Reviews

Personio is a software solution that helps you

get your HR processes in order

. You can use it to both manage your staff, and automate processes across departments and run your payroll through it. You can also use Personio for recruitment. With Personio, you can record times and holidays and manage additional benefits. So you reliably have everything in one place. Personio also gives you the ability to create reports.Personio works exclusively with individual offers, but does offer to test the software for free in advance.

Rexx SystemsRexx Systems on OMR Reviews

Another

all-in-one solution

is Rexx Systems. With this software, you can see everything from recruiting to talent management. You can also manage time management and goal setting with the software. Through various add-ons, the software can be adapted to the individual challenges.Pricing for packages for recruiting, for example, starts at 200 euros/month or as Rexx Suite with many functions starting at 600 euros/month. Particularly large companies with 500 employees upwards can request individual offers. Here you get to the Rexx cost overview

.Administrative and organizational HR helpersAfter the all-encompassing software solutions, we now have two solutions for you that have their

focus on organizing and administrating data

.FactorialFactorial on OMR Reviews

With Factorial, you have an HR software at your side that supports you or your HR department with

administrative tasks

. You can optimize your processes with this software or simply use classics like time tracking or digital personnel files. Pleasant additional feature: The software Factorial offers you a complementary app, (for iOs and Android), with which your employees can easily record their times and days off and so on, relieving you. Plus point for employees: Everything is transparent and they record their data independently.The business version of Factorial starts at 5.25 per user* per month, but there are also individual enterprise packages, whose prices are available on request.Kenjo

Kenjo on OMR Reviews

Kenjo is also a software solution, not quite as detailed and comprehensive as the software in category one, but also not purely administrative. In addition to the opportunity to

record times or create reports,

you can also track employee satisfaction and record goals in Kenjo. Also workflows and your payroll can be organized and optimized through the software.Kenjo offers a 14-day trial version, after which prices start at 4.05 euros per staff member per month.ConclusionYou don't need to throw yourself alone into the full work for successful HR reporting. As always, your HR department can actively support you, but with the help of competent software, everyone is relieved

. In addition to saving time, it also brings a certain

financial advantage

and work time can be properly adjusted. Nor is time wasted by sorting and collating sheets or spreadsheets and if certain data is needed for reporting, all are neatly collected in one place.Whether you want to have an overview of the staff, have all employee data recorded compactly or plan big goals - with the right HR management tools you can achieve everything. Many of the tools and software solutions offer you automations and the possibility to also create the reports directly in the software. In any case, everything is clear, tidy and GDPR compliant. auch einen gewissen finanziellen Vorteil und die Arbeitszeit kann richtig angepasst werden. Auch wird keine Zeit mehr dadurch verschwendet, dass man Zettel oder Tabellen sortieren und zusammentragen muss und wenn bestimmte Daten für Reportings gebraucht werden, sind alle an einem Ort übersichtlich gesammelt.

Egal, ob Ihr einen Überblick über die Belegschaft haben möchtet, alle Mitarbeiterdaten kompakt erfasst haben wollt oder große Ziele plant – mit den richtigen HR Management-Tools könnt Ihr alles erreichen. Viele der Tools und Softwarelösungen bieten Euch Automatisierungen und die Möglichkeit, die Reportings auch direkt softwareintern anzulegen. Auf jeden Fall aber ist alles übersichtlich, aufgeräumt und DSGVO-konform.