These are the 7 Best Intranet Software for Your Business
We explain everything to you about the subject of Intranet and present to you the best Intranet solutions.
- What is an intranet?
- What features can you expect from intranet software?
- There are two types of intranet
- An intranet can be used in many different areas
- These are the 7 best intranet softwares on OMR Reviews
- Other intranet software providers
Wait, did we make a mistake and mean internet? No. We're actually talking about the intranet. Okay, okay, the introduction was a bit lame. The rest of the article plus the list of the 7 best intranet software will be the complete opposite.
The next 10 minutes will enlighten you about what an intranet is, the types of it, and the benefits of an intranet software. Afterwards, we will look at the seven best intranet software that makes collaboration easier for you and your colleagues in the workplace.
Recommended Social Intranet Plattforms
On our comparison platform OMR Reviews you can find more recommended social intranet platforms. We have listed over 40 social networks for small and medium-sized companies, start-ups and large corporations that support you in all areas of employee communication. So take a look and compare the software with the help of authentic and verified user reviews:
What is an intranet?
An intranet is a closed, internal network within a company. The platform provided by a software enables communication and precise collaboration between individual departments, teams, colleagues, or the entire company. In times when flat hierarchies and open communication between all positions are becoming increasingly relevant, social intranet software are important tools for turning promised words into actions.
In the past, an intranet was only used to announce various information from the top floor. So, you have to distinguish between intranet software and social intranet software. Since the former is no longer common today, we uniformly speak of the social model.
Modern intranet software therefore puts the social aspect in the workplace at the forefront, where files can also be shared and public groups can be formed. To put it bluntly: An intranet is a private Facebook for companies and agencies.
How an intranet is used depends on what it needs to be able to do. Basically, each employee gets secure access to the otherwise closed system. Afterwards, they can interact and communicate with each other. A social intranet software thus creates more than just an internal communication node.
In the end, a social intranet strengthens the unity of the employees and thus also the internal branding. A social intranet also has an external effect: The better the internal branding works, the more brand-conscious is the appearance of your employees in the outside world.
What features can you expect from intranet software?
Generally answered, there are a whole range of features that Intranet Software provides. However, it always depends on how your company is structured, what requirements you have for the software and what solution the intranet should provide. The following list includes features that different intranet solutions have. Pick out the best and see which software implements it in the later tool comparison.
- Accounts for each employee with secure access and individually customizable profile
- Chatting in real time
- News feed with all relevant information from management and employees
- Opportunities to interact as you know it from Instagram, Facebook and Co.
- Virtual groups in which projects are discussed or the birthday party for the boss is planned
- Sharing of documents and other files - faster than by email
- Creating a knowledge database for all content in the form of wikis and blogs
- Employee database to enable everyone in the company to search for suitable contacts or experts
- A CRM tool can also be integrated into some social intranet software - giving customers guest access to a certain area of the intranet
- A time recording tool can also be handled via an intranet software
- Most top intranet software on the market have many interfaces to other tools and applications to serve as a hub for everything digital in the company
There are two types of intranet
You have two options to implement an intranet: As a cloud-based SaaS solution or with your own server structure. The latter is obviously more complicated and requires a lot of know-how from you or your IT experts. In addition, several cost points come your way, such as hosting and maintenance. The advantage: It is the safest way to set up an intranet, as all data and content does not leave the company.
If you choose a cloud intranet software, the provider takes care of everything. For this you have to pay particular attention to the topic of security, by which we mean GDPR compliance. In fact, there is even open source intranet software, which won't cost you a cent, but at least has the foundation of an intranet to offer. In addition, you can have the IT set up a company-owned intranet from it.
An intranet can be used in many different areas
In what areas can an intranet be used? In all! The whole company can benefit from a social intranet software. However, different areas can be created per department or an intranet can be set up from the start only for a specific team.
In general, an internal intranet can promote social collaboration among colleagues, make a team more effective or better connect the entire office. The larger your company is, the more valuable a social intranet is. This way, employees get in contact with each other who perhaps don't even run into each other in the cafeteria, but whose exchange would be a great benefit for the company.
These are the 7 best intranet softwares on OMR Reviews
No matter what size your company is, a social intranet software always adjusts to the circumstances. This is why it is important that you know what goals you are pursuing with the software.
In our intranet software comparison, you can relax and see which features you like and which software it will be for your company as a result. We have compiled the following intranet solutions for you on OMR Reviews and present them to you now:
Microsoft SharePoint
Haiilo
HUMANSTARSapp
Überblick
Staffbase
Workplace by Facebook
Just SocialAttention: This ranking is based on the status of January 30, 2024.
1. Microsoft SharePoint
An old acquaintance is also among the business intranet software: Microsoft. With Microsoft SharePoint you can share files, knowledge and news as well as build an internal communication structure. You can individually customize the whole thing through PowerApps, lists, libraries and other digital extras. Microsoft SharePoint can also be used as an app. New features are continuously being added by the U.S. corporation based on ideas from the SharePoint community.
Microsoft SharePoint costs
If you already have a subscription for Office 365, a 365 Small Business plan, or a 365 Enterprise plan, you can use SharePoint for free.
If you are only interested in Microsoft's intranet, the cheapest tariff SharePoint Online Plan 1 starts at 4.20 euros. This is followed by SharePoint Online Plan 2 for 8.20 euros. For companies that need Office with advanced services for messaging, document sharing, and compliance, and want to benefit from IT management features, there is the Office "365 E3" package for 22.60 euros. All prices of Microsoft SharePoint are per user and month with annual transfer.
Microsoft SharePoint alternatives
On OMR Reviews you will find an overview of the alternatives of Microsoft SharePoint. There you can decide for the right intranet software based on user reviews and experiences.
2. Haiilo
Haiilo is already used in many large companies such as Deutsche Bahn or Vorwerk. The social intranet software from the heart of Hamburg has only existed since 2010, but already belongs to the market leaders. As such, Haiilo was able to assert itself with an outstanding user experience and an appealing design of the software. Two points that the intranet software could not fulfil at the time of Haiilo's founding.
Problem identified, solution delivered. The 300-strong team of Haiilo delivers you a tailor-made intranet for your company that reaches every employee, no matter where he or she sits. In addition, security is a major issue, which is especially important for the social employee app, as it can be used by every employee on their private smartphone. Haiilo itself summarizes its offer as a 360° employee communications platform, which contains many more useful features.
Haiilo costs
With Haiilo you can choose between three packages: Engage, Experience and Custom. All three offer different features, with the Custom package, as the name suggests, being individually tailored to your company and can run on your servers. Whereas the other two packages run as SaaS in the cloud of Haiilo.
The app is integrated in all three packages, various widgets can be used and social interactions are possible. All prices of Haiilo have to be requested from the Hamburg provider. You can read reviews about Haiilo on OMR Reviews beforehand.
Haiilo alternatives
On OMR Reviews you will find an overview of the alternatives to Haiilo. There you can decide for the right intranet software based on user reviews and experiences.
3. HUMANSTARSapp
HUMANSTARSapp sees itself as an enterprise platform for internal communication and social intranet. The goal of this software is to connect all employees with each other - regardless of their workplace. Be it in the office, home office, field service, warehouse or retail.
The company has been on the market for 20 years and has therefore gathered a lot of experience and knows what is important in a social intranet software.HUMANSTARSapp is available as an app and can be used stand-alone or interactive with other systems and tools.
HUMANSTARSapp costs
HUMANSTARSapp offers its customers four different packages: Free, Team, Exclusive and Premium. The first two packages are designed for teams and the last two packages are intended as a solution for medium-sized businesses and large companies. The prices of HUMANSTARSapp can be determined online based on your own needs via a price configurator.
HUMANSTARSapp alternatives
On OMR Reviews you will find an overview of the alternatives to HUMANSTARSapp. There you can decide for the right intranet software based on user reviews and experiences.
4. Overview
Now we give you an overview of the software Überblick. What sounds like a wannabe tongue twister is the name of a popular intranet software made in Germany. As the name suggests, the intranet management software gives you and all employees an overview of activities in the company. Internal communication as well as projects and tasks can be centrally coordinated.
Overview works as a web version and can also be used as a mobile app on the phone. The integration of a live chat and a knowledge area round off the intranet from the house of Overview. The UI is clear and simple to use. For the task area, for example, a kanban approach is used. The creators behind Overview come from the hospitality industry, which is why they have many customers from that area. Meanwhile, the German company has also established itself in other business sectors.
Overview costs
Price-wise, it depends on what you want to implement if you decide on Overview. On the website you can first request a demo and discuss everything further with a contact person of Overview.
Further information about the prices of Overview as well as user reviews with price reference can be found on OMR Reviews.
Overview alternatives
On OMR Reviews you will find an overview of the alternatives to Overview. There you can decide for the right intranet software based on user reviews and experiences.
5. Staffbase
With Staffbase, you provide your company with a comprehensive social intranet and at the same time make all activities in it measurable. Analyses show you the engagement of your employees in order to activate with targeted measures and to improve communication internally.
In addition, the possibility of branding the intranet and the associated app 1:1 to your company stands out with Staffbase. The latest news that might be of interest to you: Staffbase recently merged with Bananatag, a leading provider of internal email communication.
Staffbase costs
Since Staffbase places a lot of value on the individuality of a solution, each company gets its very special offer. With this, the company from Chemnitz has already supplied Aldi South, Viessmann and DHL. You can make an inquiry on the company's website.
Further information about the prices of Staffbase as well as user reviews with price reference can be found on OMR Reviews.
Staffbase alternatives
On OMR Reviews you will find an overview of the alternatives to Staffbase. There you can decide for the right intranet software based on user reviews and experiences.
6. Workplace by Facebook
It is obvious that the largest social network in the world also offers a SaaS solution for social intranets. Workplace by Facebook combines groups, chats and live videos with numerous engagement features like publishing posts, writing comments and conducting polls. All this can be measured and evaluated thanks to a comprehensive analytical tool and interaction accordingly. Workplace by Facebook can also be connected with apps like Office 365 or Google Workspace. The structure definitely reminds strongly of the Facebook we all know privately.
Costs for Workplace by Facebook
The social collaboration intranet software used by more than 7 million users is already available from 4 US dollars per month per user. Add-ons like advanced admin options, better support or live videos cost 2 US dollars per user extra.
More information about the prices of Workplace by Facebook as well as user reviews with price reference can be found on OMR Reviews.
Workplace by Facebook alternatives
On OMR Reviews you will find an overview of the alternatives to Workplace by Facebook. There you can decide for the right intranet software based on user reviews and experiences.
7. Just Social
Just Social also considers itself a simple and appealing employee or employee engagement app, designed to simplify collaboration and communication between employees. Just Social can either be used via the browser or via the app, thus ensuring flexibility.
The app offers its users the following functions: News, chat, surveys, events, wiki, files, employee directory and analytics.
Just Social costs
The prices of Just Social depend on whether you want to use the "employee app" or the "intranet + employee app". The "employee app" allows all employees to be reached via mobile app & web and with the "intranet + employee app" the intranet for communication and collaboration is in focus.
The monthly prices are either 2.00 EUR or 3.00 EUR per user + 100.00 EUR basic price for an annual subscription for at least 25 users.
Just Social alternative
On OMR Reviews you will find an overview of the alternatives to Just Social. There you can decide for the right intranet software based on user reviews and experiences.
Other intranet software providers
If seven software recommendations are still not enough for you, you will find several more social intranet software and many other tools for your company, your employees or for you as a freelancer on OMR Reviews.
All software is evaluated by real users based on their experience reports. Feel free to make up your own mind and compare the tools:
Bitrix24
Jive
Loxonet
Beekeeper
IK-up!
Intrexx
Basecamp
LOLYO
LumApps
Nils ist Gründer der Personal Branding Rebels und bereits einige Jahre im LinkedIn-Game unterwegs. Zusammen mit seinem Team unterstützt er Menschen und Unternehmen dabei, auf der Business-Plattform sowie darüber hinaus sichtbar zu werden. Die Rebels bilden dafür Mitarbeitende zu Corporate Influencern aus, übernehmen den Aufbau kompletter Personal Brands und educaten in Workshops.
