Teambook

I love what it does best: making it super clear who’s doing what and when. It’s like giving your agency or consulting team a big picture view of all the work, so there are no “Wait, who’s free?” surprises. It also shows you when your team is close to full capacity or when it’s time to hire. And it’s simple and easy to use. The kind of tool people actually enjoy keeping open all day.

Not much. Like any tool, it’s only as good as the data you put in. If people don’t update their schedules, it can become outdated quickly. But that’s more of a team habit thing than a Teambook problem.

In any busy agency or consulting team, the hardest thing is often just knowing who’s actually free to work on something. Before Teambook, that meant juggling spreadsheets, asking around, and hoping the info was still up to date. Now, it’s all right there in one simple view. We can see if someone’s overloaded, spot gaps before they become a problem, and plan hiring based on real numbers instead of guesswork. The biggest win? No more “Wait, who’s doing this?” moments, everyone’s on the same page.

Teambook gives us an instant overview of all ongoing projects and the availability of every consultant at a glance. One of the biggest advantages is that everyone has direct access to the planning board – no more manually informing each team member about schedule changes. On top of that, all planning can be synced directly to the individual calendars of our staff, which keeps everyone aligned without any extra effort.

The timeline view could be improved slightly in terms of clarity and usability. That said, this is really a minor point – overall we are very happy with the product and this is complaining at a high level.

Before Teambook, resource planning was fragmented and time-consuming – there was no central place to see who was working on what and when. Teambook solved this by giving team leads a clear, real-time overview of all project assignments and consultant utilization. This allows us to optimize workload distribution, avoid over- or under-utilization, and ultimately maximize revenue. As an additional benefit, our finance team now has much better visibility into project allocations, which makes billing and invoicing significantly more efficient.

Easy setup and easy to plan and copy to every employee. Employee must just confirm time when done via mobile app. Brings visibility to the planned shifts of our sites. Used for salary pmt, tasks are used for various payroll rates

Designed for project team and work well for hourly staff as well. Changes in the planning can be seen as combersome to copy over as a web-browser is required

1. Visibility on shared planning with entire team 2.track worked hours 3. different tasks = different salary rate 4. inputs for wages calculation

Sehr einfach zu bedienen. Übersichtlich. Webbasiert. Sowohl Soll als auch Ist-Zeit ANalyse. Support schnell und unkompliziert.

Ich bin durchaus zufrieden. Ich kann daher nichts negatives feststellen. Natürlich gibt das Bewirtschaften eine gewisse Arbeit, die soll aber durch Zeitersparnis wieder ausgeglichen werden.

Detailplanung von Projekten Teamintern, Aufteilung von Arbeiten im Team, Auswertung Kosten pro Projekt.

It's easy to plan ressources, make teams, add projects, see if the guys are fully occupied. We have access to API for implementation with other tools. The support is reactive.

Simple tool that can grow and add advanced functionalities for project planning.

We can now visualise detailled planning and see if somebody needs more tasks by advance.

The Planning interface is very intuitive. It was very easy to onboard. After an hour of "playing around" in trial mode I was able to identify that the tool was exactly what I needed to plan a very tight calendar for an entire year. What I also liked very much is the price, especially if you're a very small business. Last but not leat: Their customer support listens, and answers my emails quickly. They have even accepted some of my feature request!

In Planning mode, drag & drop is sometimes a bit unstable, and I believe the calendar sync and calendar subscription could be improved.

Planning recurring (10+) on-site sessions for ~10 customers for an entire year, all wanting similar days of the week and similar timeslots. I tried Excel first, but that ended up one big chaos, especially if you need to take into account other factors like prep time, commute, and the fact the most employees are part-time workers, where over-time should be avoided at all cost.

Teambook helps us plan the onboarding for all new colleagues. The tool is self-explanatory and allows team members to work independently within the program. The personal support speaks to me a lot. Whenever I come up with an extension request or remark, Guy always gets back to me within hours and listens carefully to find a suitable result.

We use the program as a little workaround to how they initially developed Teambook, so there sometimes occur some bugs on which we have to keep an eye. But then again, the support is quick and adequate, so all issues are resolved asap.

Teambook allows us to plan employee onboarding quickly and reliably. All stakeholders will get the right notifications of all schedules. The main benefit we have realised so far is getting away from our dinosaur Google Sheet, which was very prone to errors.

Very intuitive to use, synch with calendar so staff always have the latest schedule, can easily interface with other tools, good management report (forecast, bookings levels, etc.)

Not a fully PSA system but the best at team planning and you can interface it with other pragmatic tools that cover other area. So not weakness at the end.

Simple team planning. We used to have an excel but as the team was growing it became impossible to manage and the team had to go in the excel to see the planning. With Teambook, planning is simple, scalable and the team is always up to speed with their planning. Plus with tag we can easily identify resources. Unfortunately, the new company I work with doesn't use Teambook and planning is challenging.

Simple and intuitive user interface for ressource management. The Teambook team are always open to suggestions to new functionality.

Can't think of any. The product fits my needs. The product fits my needs. The product fits my needs.

Planning of ressource allocation. Gives us the needed overview to plan our ressources and projects.

Flexibility of the team, easy inputs, fast overview, good utilities to export data as well, scalable solution and intuitiv handling.

Sometimes slow, not possible to hide empty lines, no import capabilities to load plan data.

We do the staffing for our projects and a monthly forecast for our employees with the tool.

Ease and simplicity of use, fast adoption among my team (50 people), regular updates, efficient support (mainly for evolution as the product is very stable)

I can hardly find anything to criticize about Teambook; it suits my needs, and when I do have an extra request, Teambook is very responsive about considering it.

Teambook has mainly helped us tackle the following: resource allocation errors (over- and under-allocation), allocation conflicts, the complexity of estimating the workload plan and resource availability, and the difficulty of sharing an overall view of our staffing

Teambook is a game-changer for resource planning: the visual, drag-and-drop board gives instant clarity on who’s doing what, who’s available, and upcoming milestones. Beyond day-to-day scheduling, the Capacity Management module lets you simulate demand vs. availability over the next 6–24 months, so hiring and staffing decisions become data-driven. Timesheets are built-in and fast—one-click prefill from planned work with simple approvals—making actuals vs. plan and invoicing painless. Smart filters, tags, and saved views help you assign by skills and switch between user or project views in a click, while calendar sync and mobile apps keep everyone aligned on the go. Clients love the read-only scheduling link for real-time visibility with zero back-and-forth. Security and reliability are top-notch (data hosted in Europe, SSL, 24/7 monitoring and 99.9% uptime), and pricing is refreshingly fair: unlimited users, pay by active projects, with a free trial to start. Integrations are straightforward , so Teambook slips right into your stack without IT drama. Bottom line: a beautifully simple tool that boosts utilization, improves capacity foresight, and makes teams happier.

One minor flaw: the initial setup (tags/skills, roles, views, permissions) requires a bit of configuration and a short adjustment period before everything runs smoothly. Once you get past this stage, everything works consistently and stably.

Teambook helps me manage the different people in my team at my digital marketing agency.

Our company replaced the previously used excel files by Teambook, so to plan our 20+ people on the different events we organize. As the person responsible for planning, I love the overview that Teambook provides me with + the availability to plan by simple drag & drop. My colleagues appreciate the fact that their planning is directly synched with their calendar.

.. that our company waited so long to move to a real resource management tool ;-)

1. Resource planning -> faster, cleaner (I have an overview). 2. Communication -> everyone knows what s/he has to do!). 3. Time tracking -> colleagues easily confirm the timesheet that we pre-fill with planning data. 4. Last but not least, company profitability has improved as we make better use of time!!!!

Teambook significantly streamlines resource allocation and project planning. Its clear interface and robust features provide an invaluable tool for optimizing team utilization and meeting project deadlines more efficiently. It's a strategic asset for businesses focused on enhancing operational productivity and achieving project goals with greater predictability.

Is a solid solution, we really like the fact that we can contact the real person in support and request any feature/QOL improvement so its very hard to decide what would I improve...

We can finally overview capacity of all employees in a pretty colorful and easy way. Automated system of tracking over-schedule and under-schedule. A pretty nice time tracking solution in one tool is also a plus