Hivebuy

Hivebuy empowers every employee to buy quickly and save costs: AI-powered, integrated, and with zero training required. Our intelligent AI agents automate repetitive tasks across the entire purchase-to-pay process, delivering transparency, compliance, and verifiable savings of up to 19% per order.

From purchase request to approval to invoice processing, Hivebuy automates what used to be manual and gives procurement, finance, and management full control over every spend.

- Intake Agent: Automatically captures incoming requests, fills in missing fields, and creates requisitions directly from uploaded PDFs, Excel files, or other documents.

- Recommendation Agent: Suggests the optimal source of supply: catalog, preferred supplier, or framework contract, based on price, compliance, and historical data.

- Category Agent: Automatically classifies requests into the correct product group for approval, budgeting, and reporting.

- Contract Agent: Checks existing framework contracts and ensures orders are routed through contractually bound suppliers.

- Savings Agent: Evaluates prices, volume discounts, and alternatives to secure the best commercial terms, for up to 19% savings per order.

- Comparison Agent: Automatically compares uploaded quotes by price, performance, and terms, and creates purchase requisitions directly from the selected offer.

- MS Teams Agent & Slack Agent: Submit requests and approvals directly from Microsoft Teams or Slack, no tool switching required.

- Status Agent: Proactively informs all stakeholders about status changes, delays, and escalations.

- Customer Support Agent: Answers operational questions about order status and processes, relieving the procurement team in day-to-day work.

- Parsing Agent: Identifies order confirmations and related documents in incoming emails and automatically matches them to the correct orders.

- Approval Agent: Manages approval workflows rule-based, validates budgets in real time, and escalates automatically when inactive.

- Analytics Agent: Delivers spend insights by supplier, category, and cost center, uncovering optimization potential.

- Data Enrichment Agent: Adds missing metadata and improves data quality for clean reporting and seamless ERP handover.

- Invoice Agent: Imports invoices, extracts all fields via OCR and AI, and automatically triggers 3-way matching against purchase order and goods receipt.

- Compliance Agent: Checks every invoice for rule conformity and triggers the appropriate escalation process when discrepancies occur.

- Accounting Agent: Assigns invoices accounting-wise, including cost center and GL account and prepares ERP handover.

- Central purchase requisition with Excel upload, integrated product search, and direct connection to online shops and marketplaces (including punch-out catalogs)

- Structured approval processes with role and permission concept for maximum compliance

- Dashboards & reporting for full transparency across all orders, budgets, and suppliers

- Seamless ERP integration for end-to-end processes from request to booking

Hivebuy reduces process costs, eliminates maverick spending, and relieves procurement and finance teams through intelligent automation. Instead of months-long implementation projects, Hivebuy goes live within hours, no IT effort, no training, no change management required.

The result: efficient procurement, transparent spend, and verifiable savings across the entire purchase-to-pay process.