The Operating System for Your Business
Small businesses face a dilemma: On the one hand, demands on organization, communication, and documentation are increasing. On the other hand, there isn’t a dedicated department for every problem. There’s the boss. And maybe someone else in the office. Both of them do everything: from preparing quotes to payroll, from managing employees to scheduling appointments with the tax advisor.
This is where clockin comes in: As a digital operating system, clockin connects your team, the office, jobs, and your customers all in one system. Everything that would otherwise be handled via sticky notes, WhatsApp, phone calls, or on the fly is digitally recorded, centrally consolidated, and automatically processed.
This way, time logs, photos, notes, tasks, and documentation end up exactly where they’re needed. Your team simply records everything on-site via the app, while the office maintains a real-time overview. This simplifies recurring processes, reduces duplicate work, and ensures important information is no longer lost.
clockin is built for businesses where people really roll up their sleeves and get to work: on construction sites, in caregiving, or in the restaurant industry. With digital processes and AI, clockin takes care of much of the administrative overhead that otherwise takes up too much time in everyday life.
This leaves more time for what really matters: good work, satisfied customers, and a day off that actually feels like a day off.
Key Features:
- Time Tracking & Digital Time Clock: Easily track work, break, and travel times via app, terminal, or PC—legally compliant and fully offline-capable
- Digital Project File: All information—including photos, sketches, notes, and progress updates—centrally stored in one place
- Mobile Documentation & Checklists: Record defects or completed work directly on-site, standardize using checklists, and share as a PDF or link
- Customer Confirmation: Have customers digitally sign orders, progress reports, or acceptance forms directly on-site
- Scheduling & Shift Planning: Plan shifts intuitively via drag-and-drop, including live updates to the clockin app with shift swap and application features
**Absences:** You approve leave requests and sick notes with one click in the Office Center. Your team requests time off directly in the app and sees their own remaining leave days there.
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Digital personnel file: You store contracts, references, certificates and payroll records in one GDPR-compliant place. For Germany’s BVV requirement from 2027, you export all payroll records in one go for your next payroll tax audit
AI Video Documentation & Meeting Notes: Automatically generate structured notes, tasks, and minutes from voice recordings or videos
AI Phone Assistant: Have calls automatically answered when no one is available—the most important information is automatically organized and saved in the system
Analysis: Keep track of key operational data and perform precise post-calculations
Interfaces & Integrations
clockin offers direct interfaces to solutions such as DATEV, Lexware Office, sevdesk, and weclapp. Recorded times and project data are automatically processed directly in accounting or payroll.
Your Benefits with clockin
- No more paper chaos: All data is stored centrally, can be retrieved in an audit-proof manner, and will never be lost again
- As easy as pie: The clockin app is so intuitive that the entire field team can start using it right away without any technical knowledge
- Developed by professionals for professionals: Developed since 2017 in collaboration with over 8,000 real businesses across more than 50 industries
- Complete overview: Office center owners and schedulers can immediately see in real time who is working where and what information is still missing
- Data protection from Germany: Secure, GDPR-compliant data processing and personalized support on an equal footing
